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Job DescriptionVisa Cybersecurity is seeking the right candidate to support certain teams within the organization as an Executive Administrator. This position will be responsible for a broad range of executive administrative support duties. The successful candidate must possess the ability to proactively engage with department members and support the functional leadership within the organization. We are looking for someone who takes great pride in being an Executive Administrator and who will serve as an ambassador for Visa and the Cybersecurity team.
Essential Functions:
Manage complex calendaring and scheduling of staff and individual meetings, teleconferences, team off-sites, and other events, coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements
Demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Manage daily administrative functions in support of the local Cybersecurity team
Work closely with other senior leadership executive assistants to provide support for various global administrative activities in a consistent manner and to create seamless office operations
Organize domestic and international travel arrangements for the local executive and/or members of his/her direct staff
Prepare expense reports (using Concur)
Supporting key team initiatives, playing a part as a project coordinator
Prepare documents in Outlook, Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must
Assist with developing and updating PowerPoint presentations, Excel spreadsheets and other documents as needed, such as organizational charts and group lists
Act as a liaison, problem solver, and facilitator as the first contact for the executive and others in the department
Manage the day-to-day work flow as well as possess confidence and strong communication skills interface with all levels of staff
Effectively and successfully respond to problem situations and prioritize issues
This role at times requires off-hours responsiveness (for example when the supported staff are in a different time zone)
Demonstrates excellent leadership and professional presence with a confident and approachable personality
Capable of working with discretion and tact in an environment exposed to high level of sensitive and confidential information
Draft correspondence, answer and screen executive's phone calls and directing inquiries the proper party within the team
Providing back up assistance to other administrative support team members as needed
Track action items from weekly Leadership meetings, documenting discussions
Maintain organizational structure presentations, based on headcount reporting
Support headcount forecasting and budget management for supported cost center(s)
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
QualificationsBasic Qualifications:
• Bachelor’s degree, OR 3+ years of relevant work experience
Preferred Qualifications:
• A Bachelor’s Degree (or equivalent) and 5+ years of administrative experience required
• Experience in supporting senior managers in a fast-paced and demanding corporate work environment
• Demonstrated professionalism and discretion and experience in working with highly confidential information
• Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
• Can-do attitude. Must be proactive and solution oriented, looking for ways to add value and assist the team with little supervision
• Strong communication (written and verbal), highly organized and ability to work cross functions with a diverse range of executives (both internal & external)
• Analytical and detail-oriented with the ability to complete work assignments with a high degree of quality
• Demonstrate the ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
• Experience with Ariba Procurement and/or Concur Expense Management
Work Hours: Varies upon the needs of the department.
Travel Requirements: This position requires travel 5-10% of the time.
Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.
U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 74,800.00 to 105,650.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.