Join our Commercial & Investment Banking team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced, organization. This role offers daily interaction with executive level internal partners across various lines of businesses and external clients, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.
As an Executive Administrative Assistant in Commercial & Investment Banking you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. This role involves close partnership with two other Executives Assistants on the team.
Job responsibilities
Maintain detailed calendars for 3 executives and weekly team scheduleScreen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate domestic and international travel for 12 executives and light support for 5 moreOrganize all aspects for client entertainment events, including catering and transportationProcess invoices and Trave and expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and proceduresProduce high quality emails and messages to individuals at all levels of the organizationMaintain current organizational charts and Executive Bio’s and distribution listsAssist in editing spreadsheets and presentations, including printing and binding, for client meetingsWork cooperatively with the administrative assistants team, in positive partnership to support each other smoothlyLead and coordinate on ad hoc projects as requested (annual events: Summer Outing, Holiday Party)Required qualifications, capabilities, and skills
at least 3 years of administrative support experience with background in client facing sales and financial services, supporting all levels through managing directorAdvanced ability to organize, project and event management experienceTact and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsExpense policy, Patrol and Charitable Contributions knowledgeProficiency within the Microsoft office SuiteExcellent telephone etiquette and ability to manage competing priorities i.e. calendar managementAbility to learn procedures and processes quickly
Preferred qualifications, capabilities, and skills
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option