Job Description

As an Executive Administrative Assistant, you will perform diverse administrative functions for a group's manager and their team.  In this role, you will need to demonstrate an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced environment.  You will also rely on excellent communication skills and represent your group with a high degree of professionalism. Your responsibilities will include the management of calendars, coordination of time zone sensitive meetings, coordination of event logistics, travel and expenses, and management of a high volume of emails.  This role partners with other assistants to provide administrative support for their respective teams.

Responsibilities:

Manage day to day activities without prompting, and advise in advance of any issues or delays Proactively manage multiple calendars, including a global executive calendar Coordinate meetings, conference calls, and telepresence set up across multiple time zones Make elaborate travel arrangements, domestic and international Process expenses and invoices in a timely manner; ensures adherence to company’s policies Assist with the onboarding of new team members Assist with overflow, special projects Work collaboratively with the administrative assistants team to support their respective businesses Is an integral member of the group, understand their goals, priorities and expectations Maintain familiarity with all policy and technology updates

Qualifications:

High degree of motivation, initiative, sense of urgency and professional demeanor Ability to work well under pressure Excellent written and verbal communication skills Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision Absolute tact and discretion when dealing with confidential matters; experience interacting with senior management Exercise independent judgment in a variety of situations Strong time management and attention to detail Motivated by a collaborative environment and willing to go the extra mile Partner with the assistants team to ensure continuity of coverage for their respective groups

Technical Skills:

Proficiency with MS Excel and PowerPoint Ability to learn policies, procedures and processes quickly Savvy with Internet/Intranet usage Experience with Concur Travel & Expense preferred