Transforming the Future with Convergence of Simulation and Data

Executive Administrative Assistant 

Job Summary:

Our client in LA, CA is looking for an Executive Administrative Assistant. This is a contract position.

What You Will Do:

The Executive Assistant provides high-level administrative and strategic support to executive leadership, ensuring seamless operations and optimizing executive efficiency. This role manages complex scheduling, prioritizes critical tasks, coordinates business and travel logistics, and serves as a trusted liaison between executives and key stakeholders. The Executive Assistant anticipates needs, exercises sound judgment, and upholds the highest level of professionalism and confidentiality.

Key Accountabilities 
 

Stakeholder & Relationship Management: Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration. Represent executives in meetings, follow up on action items, and build relationships with key stakeholders.Executive Support & Prioritization: Provide strategic administrative support to executives, maintaining discretion when managing calendars, communications, and commitments. Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities.Travel Coordination: Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations. Manage last-minute changes efficiently and oversee logistical arrangements.Decision-Making & Problem-Solving: Exercise independent judgment in handling critical matters, escalating issues as necessary. Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity. Draft and refine communications on behalf of executives. In some cases, independently reschedule meetings on behalf of executives based on knowledge of those priorities.Meeting Management & Executive Reporting: Oversee meeting preparation, agenda creation, and logistics. Ensure key stakeholders are briefed on priorities and that follow-up actions are executed. Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights.Administrative Operations & Compliance: Oversee budgeting, asset control, record retention, and compliance with Honda policies. Utilize tools for workflow automation and business process improvements. Process expense reports on the executive’s behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget.Confidentiality & Crisis Management: Handle highly sensitive information with discretion. Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations.

Basics:

Japanese/English bilingual proficiency is Required.Associate’s degree, or equivalent experience.Minimum Experience: 5+ years of relevant experience providing support to executives.Strong decision-making abilities with independent judgment.Exceptional written and verbal communication skills.Highly organized team player with strong planning, problem-solving, and interpersonal skills.Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skillsAdvanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).Strong attention to detail, accuracy, and consistency.Ability to handle high-level, sensitive communications within and outside the organization.Salary range: 63k - 76k annual.

How You Will Be Successful:

Envision the FutureCommunicate Honestly and BroadlySeek Technology and Business “First”Embrace Diversity and Take Risks

What We Offer:

Competitive SalaryComprehensive Benefit Package401(k) with matching contributionsPaid Time OffEmployee DiscountsFree training on all Altair products

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit

Ready to go? #ONLYFORWARD   

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

 

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