RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we’ll support yours of expanding your personal network and developing skills, whether you are new to the field, or an industry thought leader. At Northrop Grumman, you’ll have the resources, support, and team to do some of the best work of your career.

Northrop Grumman Mission Systems is seeking an Executive Administrative Assistant to support the Director and leadership team within Life Cycle Sustainment Operations (LCSO) located in Elkridge, MD. 

The successful candidate will work collaboratively with the administrative and operations team located across Maryland. This is an exciting, dynamic, and highly visible environment supporting the advancement of our team and its contribution across all conceivable mission areas. 

Position is located in Elkridge, Maryland

Requires someone to come into the office, cannot accommodate a hybrid/telecommute schedule.

Schedule is 9/80A, with every other Friday off.

The ideal candidate is experienced, pro-active and detailed oriented with strong communications skills who can build relationships at all levels. Strong integrity is essential, as the candidate will have exposure to sensitive information. A successful candidate will work well under pressure and complete requirements in a fast-paced, multifaceted environment.  

What You’ll Get to Do:

Coordinate business meetings with executives, leadership, and teams. Be able to deconflict and re-work schedules.

Arrange, maintain, and modify the Director’s schedule, travel arrangements, and any associated commitments and activities.

Handle confidential business matters and maintain effective and efficient organization of administrative requirements.

Prepare correspondence.

Track and status incoming and outgoing customer and executive communications, commitments, deliverable product disseminations, and other engagement related communications.

Receive visitors including NG visitors from all sectors, customers, and other contractors.

Handle information requests.

Coordinate staff meetings and status the actions that come up during the meetings.

Use Microsoft Office to develop and maintain organization charts, produce reports, presentations, spreadsheets, and manage email and calendars.

Responsible for onboarding and off boarding employees.

Use Microsoft Teams and SharePoint for team coordination, document management and overall collaboration.

Assist in preparing presentation materials.

Exercise decision making skills using professional judgment and tactful implementation

Apply organizational skills to manage and prioritize multiple tasks and situations

Arranging meetings by generating and allocating invitations as directed in addition to reserving meeting rooms. This may include coordination at multiple site locations across time zones and teleconference or webcast requirements 

Organizing catering, audio/video/webcasts/IT support, and other essential services as needed 

Answering incoming calls and providing support as required and responding to general requests 

Serving as a focal point for communication and distribution of information amongst the leadership team and staff 

Assisting with organizing events and activities of organization initiatives that involve support from other department administrative assistants 

Basic Qualifications:

High School Diploma with a minimum of six years additional education and/or professional experience supporting Director/Executive Leadership

Strong written and verbal communication and collaboration skills

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency

Experience and proficiency with Concur (or similar) travel and expense reporting system

Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team

Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.

Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities

Experience interfacing with executive level internal and external contacts with considerable autonomy

Experience coordinating both on and off-site meetings and/or events

Must be a U.S. Citizen with the ability to obtain and maintain a U.S. Secret Level Security Clearance

                                                                                                                      

Preferred Qualifications:

Active Secret security clearance.  US Citizenship is a prerequisite

Bachelor’s or Associate degree, preferably in business or technical related field

Familiarity with Northrop Grumman’s specific systems (SAP, Concur, Facilities requests, IBUY, etc.)

Knowledge of NGC resources, policies, and procedures

Experience in supporting large teams within an organization

What We Can Offer You:

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

As a full-time employee of Northrop Grumman Mission Systems, you are eligible for our robust benefits package including: 

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Life Solutions

Paid Time Off

Health & Wellness Resources

Employee Discounts 

Link to Benefits: https://totalrewards.northropgrumman.com/

NGFeaturedJobs

MANUMS

Northrop Grumman has approximately 90,000 employees in all 50 states and in more than 27 countries. We strive to attract and retain the best employees by providing an inclusive work environment wherein employees are receptive to diverse ideas, perspectives, and talents to help solve our toughest customer challenges: to develop and maintain some of the most technically sophisticated products, programs, and services in the world.

Our Values. The women and men of Northrop Grumman Corporation are guided by Our Values. They describe our company as we want it to be. We want our decisions and actions to demonstrate these Values. We believe that putting Our Values into practice creates long-term benefits for shareholders, customers, employees, suppliers, and the communities we serve.

Our Responsibility. At Northrop Grumman, we are committed to maintaining the highest of ethical standards, embracing diversity and inclusion, protecting the environment, and striving to be an ideal corporate citizen in the community and in the world.

Salary Range: $61,700.00 - $102,800.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.