Job Mission / Purpose:
Working alongside the Event Planners the Events Planning Specialist is an integral part of the team in help planning events. The main purpose of the role is to support the planning team with managing all needs for all events with close supervision and guideline.
Key Activities & Responsibilities
Event Organisation working with the event planners
Event Compliance
Country Specific Requirements
Ad hoc administrative tasks
Adhere to the Franchise and Compliance Events strategy. To be involved with a detailed review of all processes, procedures, methods and tools to determine adequacy to meet the current requirements for the events planning service.
Ensuring all KPI’s are monitored effectively and achieved.
Assist in maintaining a culture of continuous improvement of service provided to our customers.
Build and maintain relationships with other Functions while driving leverage opportunities across the areas.
Ensures all Compliance, SOX, FCPA and Quality policies are implemented and applied in any undertaking of events planning.
Deal directly with sales force / product managers in relation to Event Reviews on a regular basis.
Events specialist will liaise with all the major functions of the business such as Business units, Compliance, Finance and more to achieve key activities on a local, European and / or cross-divisional level when there is misalignment with the given procedure/guideline.
You will be responsible for the entire Events coordination
Working knowledge of GDPR regulations
Work with all virtual event platforms required by the business
All GRT work to be completed for both TPEC’s and Educational Grant requests as per current process
Education
Essential:
School leaver or College equivalent qualifications
Desired:
Bachelor’s Degree desired but not essential
Experience
Essential:
New graduate or 1-2 year’s Work experience in a customer focused business
Ability to work out of standard working hours to meet the event requirements
Desirable
Fluent and skilled in local language as well as English
Previous event management experience or project planning
Work experience in a Medical Device company
Knowledge of MedTech Europe Compliance
Good excel working knowledge
CAPS contract management system
Good problem-solving skills
Flexibility to be able to support business needs for events
Competencies & Behaviours
Decision Making/Judgement – Selects effective approaches to solving issues, based on available information and business objectives
Strategic activity – Understands and considers customers, regulatory and legislative issues when making decisions
Planning/Organisation – Understands what is needed to accomplish project objectives and establish appropriate goals and priority. Demonstrate clear evidence of objective measurement of their achievements.
Relationship Builder/Team player – Builds and maintains relationships with key internal stakeholders and with key clients/customer groups that support and improve effectiveness
Innovation & Creativity – Develops and champions new ideas.
Excellent communication skills
Proactive - A self-starter who can define priorities and manage the complexities of multiple projects. Has a pro-active and independent personality, ability to manage their own workload and prioritize appropriately
Strong internal drive and motivation to make a difference and add value to an organization
Travel Percentage: 30%