Job Posting Title:

Emergency Management Coordinator II

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Hiring Department:

Emergency Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The mission of the Office of Security and Emergency Management is to support the overall mission of the university through preparedness, mitigation, response, and recovery. For more information on the department, please visit https://emergencymanagement.utexas.edu/

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunities.Tuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin’s libraries and museums with staff ID cardFree rides on all UT shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

This position is a vital member of a highly skilled and functional team, which supports the University during critical times and potentially under austere conditions. Either directly or indirectly, this position will support all programmatic efforts in the phases of response, recovery, mitigation and preparedness. Projects may include the following: planning and training, designing multifaceted drills and exercises, response to – and recover from – planned events and emergencies that occur, and design, implement and maintain related projects or initiatives.                

ResponsibilitiesAssist in the development and implementation of multi-hazard comprehensive emergency plans. Assist in the revision and update of the Emergency Operations Plan (EOP) annually to include collaborating with other University personnel to revise and update all other emergency plans.   Collaborate with faculty and staff in academic and administrative units to establish Building Emergency Management Teams (BEMT) for every building. Work with BEMTs to develop a Building Emergency Plan (BEP). Leads faculty and staff in academic and administrative units in an annual review and revision of their BEP.           Assist in the training of University employees and Emergency Operations Center (EOC) staff in emergency operations and preparedness functions. Assist the Director of Emergency Management with coordinating and executing tabletops, training exercises to test the plans and prepare the University community for effective response to emergencies.     Assist in the maintenance and preparation of a functional EOC including analyzing and inventorying necessary operational gear; test EOC communications including phones, computers and wireless services. Available for on-call response to perform emergency management functions and related duties during an emergency. Activate and perform functions in the EOC during planned event activations such as Texas Longhorn Football games.      Creation and maintenance of clear and accurate reports, records and databases to include after-action reports following drills/exercises and major emergencies, training records, BCEAPs, committee meeting notes, staff contact lists and all other emergency management records.         Assist in the maintenance and testing of the Longhorn Alert emergency notification system and other systems that could be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation.    Responsible for the coordination of safety and security best practices during special events, including vehicular access control measures.    Perform other duties as assigned to assist in the coordination of the university emergency management program.

Required Qualifications

Bachelor’s degree preferably in emergency management, homeland security, public administration, public health or a related field. Three to five years of experience in emergency management or public safety. Experience in higher education, research, major event coordination, athletic events and healthcare will also be considered. Excellent organizational skills and records management experience. Ability to work both independently as well as with others in a team setting, always displaying a professional demeanor. Successfully complete ICS 100, 200, 700, and 800 training courses within six months from hiring date.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Excellent written communication skills and interpersonal communication skills. Professional demeanor. Knowledge of mitigation, preparedness, response and recovery concepts and principles. Experience in higher education emergency management.

Knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning. Knowledge of local, state, and federal emergency systems and agencies, to include law enforcement, fire prevention/protection and emergency medical services.

Ability to demonstrate openness and responsiveness to new ideas, adapt to change and influence others in a positive manner. Ability to develop and maintain working relationships and coordination with private, local, state and federal emergency response officials.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$70,000 + depending on qualifications

Working ConditionsEnvironmental Demands:All weather ConditionsExtreme temperaturesElectrical/MechanicalMay work around standard office conditions

Physical Tasks:Repetitive use of a keyboard at a workstationClimbing of stairsClimbing of laddersLifting and moving

Work Shift

40 Hour Work Week Schedule; In Office, Monday-Friday, 08:00 AM – 05:00 PM. Nights, weekends, holidays, and some severe weather work will be required.

Required MaterialsResume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.