The Ophthalmology Department at Stanford University is seeking an Education Coordinator to provide administrative and operational support to our residency and fellowship programs, as well as to act as the key administrator for department educational event planning and execution. Events include our annual Bay Area Ophthalmology Course, a month-long educational program typically attended by an international audience of ophthalmology professionals. Other events include the annual Program In Lasting Leadership and Academic Representation (PILLAR), an intensive, in-person mentorship program that targets ophthalmology residents who are underrepresented in medicine. In addition to leading educational events, the Education Coordinator works as a team member to support administrative functions related to clinical education. The qualified candidate will possess strong organizational, time management, and communication skills.

 

Duties include:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.  May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. 

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

1-2 years of prior event and/or conference planning experience. Prior wet lab coordination is a plus. 

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience. 

 

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Advanced computer skills and demonstrated experience with office software and email applications.  Demonstrated success in following through and completing projects.  Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions

 

CERTIFICATIONS & LICENSES:

None

 

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional Information Schedule: Full-time Job Code: 4098 Employee Status: Regular Grade: F Requisition ID: 105874 Work Arrangement : Hybrid Eligible