Summary

The Education Coordinator reports to Associate Dean of Curricular Integration and Faculty Development in the AZCOM Dean’s Office.  The position’s primary responsibility is to provide support for AZCOM didactic courses, clinical rotations, workshops, small groups, and electives within their department. The position also assists the Department Chair, Associate Chair if present, and his/her faculty within the department to which the Education Coordinator is assigned. 

Essential Duties and Responsibilities

Course/Workshop/Small Group/Didactic Support:

Enter and track grades for assignments, quizzes, examinations, attendance, and participation points Update, maintain and collect data from course-related Canvas materials/Top Hat programs Prepare exams for upload into Testing Center/Exam Soft software Coordinate copying of handouts with Copy Center Maintain communications with students and faculty with regards to schedules, presentations, examinations, and newly implemented software and policy changes Schedule off-site lectures Arrange room / media / simulation scheduling Order medical supplies Proctor written exams when necessary Initiate letters of agreement/payroll for guest lecturers, OSCEs, lab or practical exam proctors Set up distance learning courses when necessary Cover other departments’ courses, as assigned by the Associate Dean of Curricular Integration and Faculty Development.

Department and Regional Support: 

Schedule appointments for students or faculty to meet with Chair or department faculty Arrange for office supply orders through Front Office assistant Prepare preceptor/presentation packets for Chair/faculty recruiting Prepare lecture schedules for regional sites and provide administrative support, as needed Arrange library and/or e-mail privileges for off-campus faculty, if requested Track and submit faculty CME for all classes, small groups, pre-rotation modules and didactics to AZCOM CME Department

Administrative Support

Budget tracking for department Track Chair/faculty expenses for conferences, dues, subscriptions, and book orders Arrange for credit card payment of Chair/faculty dues, subscriptions, conference registrations and provide documentation to pay and reconcile payments at end of month Process E-checks, P.O.’s, including book orders for Chair/faculty/department Process travel approval forms and arrange air travel for Chair/faculty (business) Prepare Chair/faculty estimated expense pre-approval forms for department/conference travel Arrange hotel and rental car arrangements for Chair/faculty Submit monthly Concur reports for Chair/faculty department-approved travel and conference expense reimbursement Arrange/take minutes for department meetings Type letters of recommendation for Chair/faculty and upload to ERAS, as directed by student

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent interpersonal communication skills in both oral and written communication as well as good organizational skills.  Must be detail-oriented and work well under pressure to manage multiple priorities and deadlines for themselves as well as Department members.

Education and/or Experience                                                   

High school diploma or GED and 5-7 years administrative support experience required. Bachelor’s Degree or equivalent strongly preferred.  Experience working in a team and customer service-oriented environment. 

Computer Skills

Computer proficiency in MS Office (Word, Excel, Outlook).  Familiarity with Canvas and Top Hat highly preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand, walk, use hands to handle or feel and reach with hands and arms.  The employee is also regularly required to sit, talk and hear.  The employee must occasionally lift and /or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.