DEPARTMENT:                             Community Center

POSITION TITLE:                        Education and Activities Coordinator

STATUS:                                         Regular Full-Time/Non-Exempt

DIRECT SUPERVISOR:               Operation Manager

 

GENERAL STATEMENT:

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is the spiritual regeneration of all people.

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

FUNCTION OF POSITION:

As an Education & Youth Activities Coordinator, you will lead program business and development of new ideas, events and functions, and programs. Implement relational programs for children, youth, and their families. Develop community relationships and relationships with our local schools. Recruit volunteers, Lead in the planning of guest speakers, plan field trips for programs, register youth within the programs, recruit new students, teach during the After-School Program, Mid-Winter Day Camp, Spring Day Camp, Summer Day Camp, and Computer Learning Center and establish partnerships with other churches, other youth programs, and community organizations.

Some duties include but are not limited to tutoring youth in kindergarten through high school in various subjects, monitoring daily homework assignments, monitoring daily reading assignments, developing programs, and planning curriculum.

SCHEDULE:

Monday – Friday with occasional evenings, weekends, holidays

Hours are subject to change during the summer.

EDUCATION & EXPERIENCE: HS Diploma or GED required. Some college and/or degree preferred.  On-the-job experience may be substituted for educational requirements. Five years experience teaching or working with children in an educational development environment. The tutor program experience is strongly recommended, with an emphasis on planning and scheduling. Ability to read and write clearly in English Working with children in an educational environment Knowledgeable of basic math, reading, and writing skills QUALIFICATIONS Applicants must be at least 21 years of age or older and have a current WA Driver License. Must be able to clear the Motor Vehicle Records check. Must be able to walk 1 mile to and from our local school for pickups daily. Applicants must comply with the child protection policies of The Salvation Army. An understanding and acceptance of The Salvation Army’s mission, philosophy, program, and practices. Applicants must comply with the child protection policies of The Salvation Army. An understanding and acceptance of The Salvation Army’s mission, philosophy, program, and practices. Ability to plan, direct, and evaluate the work of subordinates. Ability to work independently or with other staff members. Ability to keep calm in demanding situations. Multi-media, first aid card, and current CPR certification. Applicants must have experience working with volunteers and employees in either a team or supervisory role. Demonstrate leadership ability. Love and appreciation of children. Able to work under the restrictions of a monthly budget and prepare an annual budget under the guidance of your immediate supervisor and Corps Officers. Supervise all Academic Mentors, including assigning duties, creating weekly staff schedules, scheduling breaks, and providing any other necessary training. Any other job-related duties as assigned by the supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Duties

Schedule and conduct quarterly program planning and evaluation meetings with staff and volunteers for all educational programs. Recruit and train volunteers for educational programs. Keep management aware of all educational programs in a timely manner.

Program Development

Plan activities, curriculum, calendar, and individual learning plans. Coordinate the After-School Center’s use of the gym, game room, etc., with the Community Center Director. Secure needed supplies through the current budget and purchase order policy. Develop and distribute program information and public relations materials, obtaining the Corps Officer’s permission before releasing material. Any other program-related task that the Corps Officers may need to have done.

Business Details

Maintain a complete enrollment sheet for each student showing days of participation and topics studied. Turn in weekly statistics to the Corps Officers and/or Corps Receptionist using the enrollment sheets, compile appropriate monthly statistics, and turn them into the Corps Receptionist and/or Corps Officer before the first Monday of each month. Coordinate any need for a driver and vehicle with the Officers and the Operations Manager. Manage any other business items that may arise in connection with the After-School Center Program, Day Camp, and Computer Learning Center. Ensure parents/guardians complete the “Minor Participation Authorization and Waiver” document for every off-site activity. Create a safety plan for all off-site activities Conduct annual employee reviews with your staff. Properly document all incidents within 24 hours. Adherence to all minor and vulnerable adult safety policies.

Driving Details

Create routes for the after-school program, summer camp, and any other programs or transportation needs you lead. You will need to be able to operate and drive a minibus and a minivan. Coordinate vehicle needs with the officers, operations manager, or community center director. Ensure all occupants of the vehicles are securely seated with one person in a seatbelt. Ensure that passengers do not exceed the vehicle capacity. Ensure that any vehicle operated by children has two adults, with at least one trained in PTM, “Protect the Mission.”

Facility and Equipment Maintenance

Ensure the facility is ready for the After-School Center Program before 2:00 p.m. and all materials are put away after 5:00 p.m. Maintain all bulletin boards, posters, and pictures for the After-School Program. Maintain all areas that the After-School Program uses or occupies. Notify the Property and Maintenance Technician of repairs or special janitorial needs.

Day Camp Responsibilities

Oversee registration for Day Camp. Organize and run all Day Camp field trips and educational activities. Set up and organized the Summer Sack Lunch program for Day Camp. Keep all statistics for the Summer Sack Lunch program. Supervise Day Camp staff, assigning duties, scheduling breaks, weekly staff schedules, and orientations. Interview and assist in selecting temporary Day Camp staff members. Do flyers and mailings for the Homework Center, Day Camp, and Computer Learning Center. Create a safety plan for offsite field trips.

Computer Learning Center Responsibilities

Oversee the Computer Learning Center, including scheduling, programming, and equipment security. Notify the Property and Maintenance Technician of repairs or special janitorial needs. Plan curriculum for the Computer Center, including educational software and educational websites.

Christmas Responsibilities

Assist with Kettle driving, pick-up, and drop-off of workers and kettles. Assist with Christmas Assistance sign-ups, if needed.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to quickly learn and apply new information/skills Experience with tutoring multiple age groups Ability to demonstrate leadership abilities Understanding and appreciation of children Possess or obtain, within 90 days of hire, a current Red Cross First Aid and CPR certificate card Must complete and adhere to Protecting the Mission requirements and guidelines, including the ability to pass a TSA background check WA State Food Worker’s Card must be attained within one month of employment. Willingness to serve a diverse population Sensitivity to and understanding of the comprehensive mission of The Salvation Army Strong verbal and written communication skills Ability to work independently and as part of a team Self-motivated with the ability to work with minimal supervision Ability to work in a challenging environment and maintain poise under pressure Ability and willingness to keep information confidential Ability to work with diverse age groups Ability to de-escalate confrontational situations

 

SOFTWARE-RELATED SKILLS:

Microsoft Office, including Word, Excel, Teams, and Outlook (email and calendar) Data Entry – able to learn skills required to enter clients Knowledgeable of basic internet skills

 

PHYSICAL REQUIREMENTS:   

Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis Ability to grasp, push, and pull objects such as files and file cabinet drawers and reach overhead Ability to use hand to finger, handle, or feel objects, tools, or controls. Ability to operate the telephone Ability to operate a desktop or laptop computer Ability to lift 20 lbs. Ability to access and produce information from a computer Ability to understand written information Ability to operate a motor vehicle

 

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.  The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required.  The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.

A generous benefits package is included with full-time positions:  paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance:  Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area.  Voluntary +1 and +family coverage at additional cost.  Delta Dental DHMO and DPPO dental insurance are offered. 

Life and Voluntary Options:  An employer-paid life insurance policy covers employees.  Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans:  Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave:  The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave:  12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time. 

Paid Vacation:

Two weeks annually, accruing from day one, for non-exempt positions.
Four weeks annually, accruing from day one, for exempt positions.
Accrued vacation is eligible for use after six months’ service time.

Paid Holidays:  13 designated holidays + 1 floating holiday per year