Job Title: Document Administrator
Job Description

We are seeking a dedicated Document Administrator to join our team. In this role, you will be responsible for creating and managing various documents, including subcontracts, purchase orders, and change orders. You will also assist with project closeouts, owner billings, and insurance compliance for subcontractors and vendors.

ResponsibilitiesCreate rough and final drafts of subcontracts, purchase orders, and subcontract change orders in Vista.Request performance bonds as needed for projects and bonds on contracts valued at $250 or more.Prepare closeout books for owners at the completion of projects.Send emails and manage different forms used for various jobs, including tax percentage forms.Prepare owner billings and obtain waivers from subcontractors/vendors. Email Sub/Vendor logs for each job to the superintendent and subs/vendors.Obtain and track all insurance for subcontractors/vendors to ensure compliance and approval.Assist the Project Manager with subcontractor monthly billings, lien waivers, and other related tasks.Save fully executed subcontracts, purchase orders, change orders, and other documents.Assist subcontractors with questions regarding paperwork, contracts, and vendors.Essential Skills2+ years of data entry/administrative experienceStrong attention to detailExperience dealing with money/numbersExperience working with internal managers (2-3) and good communication skillsCollection of documents for projectsAdditional Skills & QualificationsExperience in the construction industry is a plus, but not requiredExperience with invoices and pay applications is a plus, but not requiredMust be comfortable with a high-volume role and constantly staying busyMust be organizedMust be able to work well with multiple different personalitiesWork Environment

The role is completely onsite at our corporate office in Charleston. You will work in an office/cubicle setting. Summers are very busy, while winters are slower. The working hours are from 8 AM to 5 PM with a 1-hour lunch break.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Charleston,SC.

Application Deadline

This position is anticipated to close on Feb 25, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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