DISTRIBUTION AGENT - 60010238 Date: Feb 10, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 846584 Agency: Children and Families Working Title: DISTRIBUTION AGENT - 60010238 Pay Plan: Career Service Position Number: 60010238 Salary: $33,760.00 - $51.384.65 Annually Posting Closing Date: 02/18/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. Northeast Florida State Hospital (NEFSH) is a 613-bed, licensed mental health treatment facility that provides person-centered services to adults suffering from severe and persistent mental illness. The hospital, located in Macclenny, was established in 1959 and is the largest state operated civil treatment facility. NORTHEAST FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY. TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION. This is a highly responsible and professional position that will serve as a Distribution Agent at the Northeast Florida State Hospital. T his position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. Specific Duties and Responsibilities include: + Screens a large volume of Requisitions and determines the proper procurement methods in accordance with the provisions of Chapter 287 of the Florida Statutes, State Purchasing Manual and NEFSH operating procedures. + Uses Commodity/Service Contracts, solicits competitive written price quotations including quotations from vendors via telephone or return mail for a variety and wide range of specialty and unusual commodities. + Determines most responsive bidder and recommends award. + Prepares and processes purchase orders. + Assists Administrative and Department Heads in determining procurement methods, sources and specifications for commodities, equipment and services. + Communicates with facility staff regarding needs for specific materials, supplies and equipment and required delivery schedules. + Locates and arranges for the purchase of goods and services necessary for efficient operation of facility. + Screens specifications, bids/contracts and reports for accuracy and conformance with agency and state policies and regulations. + Arbitrates claims and resolves complaints generated during the performance of contracts or purchase orders. + Corresponds with vendors to resolve problems relating to price, invoices, delivery, quality, etc. + Meets with vendors representatives regularly to review new products and/or services being offered. + Prepares specifications for and assists in the issuance of invitation to bid for a variety of specialized commodities. + Conducts formal bidding procedures including legal advertisements. + Analyzes bid responses to determine most responsive bidder and recommends award. + Prepares correspondence in accordance with the provisions of Chapter 287, Part 1 Florida Statutes and Chapter 60-A-1, F.A.C. formulating single source requests, contract exceptions and emergency request purchases on an as needed basis. + Assists Administrative and Department Heads in determining procurement methods, sources and specifications for commodities. + Utilizes a State of Florida VISA P-Card to purchase goods and services needed. + Complies with State and Departmental guidelines regarding use of the State Purchasing Card while adhering to purchasing rules and regulations promulgated by State Statutes, State Administrative Code and Comptroller directives. + Reviews policy, consolidates requests, and reinforces NEFSH procedures in an effort to identify problem areas that impede the timely/orderly flow of automated processes or paperwork. + Organize data using efficient purchasing practices, volume purchasing contracts and agreements, and establish annual recurring blanket purchases and or service contracts. + Maintains databases for copier leases and mobile equipment expenditures for departmental tracking purposes. + Performs other related duties as required. Knowledge, Skills and Abilities required for the position: + Knowledge of record-keeping procedures. + Ability to understand and apply basic auditing procedures. + Ability to establish and maintain controls and procedures pertaining to record-keeping. + Ability to coordinate the redistribution of materials. + Ability to communicate effectively. + Ability to establish and maintain effective working relationships with others. Minimum Qualifications: + A bachelor's degree from an accredited college or university. + Experience in purchasing, procurement, distribution or warehousing operations can substitute on a year-for-year basis for the required college education. Benefits of Working for the State of Florida: + Health insurance + Life insurance; $25,000 policy is free plus option to purchase additional life insurance + Dental, vision and supplemental insurance + Retirement plan options, including employer contributions + (For more information, please click www.myfrs.com ); + Nine paid holidays and one Personal Holiday each year; + Flexible Spending Accounts; + Opportunities for career advancement + Tuition waiver for public college courses For a more complete list of benefits, visit www.mybenefits.myflorida.com . DCF EMPLOYMENT DISCLOSURES US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov . RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: ALACHUA, FL, US, 32315 Nearest Major Market:Tallahassee