Posting Details

Please view posting details below. To apply to this posting, please click the link above.

Position Information

Job Title Director of Records Management and Archives Posting Number F006456 Position Status Full Time Grant Funded No Category APT Class Code 13 Starting Pay $78,664 Special Note Location District, Other - ODMC Department DT Information Management Job Summary Reporting to the Director of Information Management, the Director of Records Management and Archives is responsible for administration of the Records Management department by overseeing the development, supervision, and daily operations of the department, its offices, programs, services, and personnel. This position serves as the College’s Records Management Officer (RMO), as designated in Board policy CIA (local) and required under Section 203.025 of the Texas Local Government Code. Primary Duties and Responsibilities Essential Performance Requirements* Collaborates with the College Board of Trustees, administrators, and general counsel to establish policies, regulations, processes, and procedures for operating and sustaining the records management program Establishes and deploys secure and cost-efficient standards, guidelines, processes and procedures that formally govern the creation, use, security, storage, maintenance, preservation, and final disposition of College records Assists in fulfilling the College’s recordkeeping obligations in accordance with provisions of the Local Government Records Act and the administrative rules adopted under it by the Texas State Library and Archives Commission Provides training and assistance to the College community to reduce costs and improve the efficiency of recordkeeping Disseminates pertinent information concerning the policies, regulations, rules, and laws that govern management of record assets Proactively mitigates the potential for damage or loss of document and record materials containing information of essential, historical, and permanent value by identifying and taking adequate steps to protect and preserve them Maintains record access authorization, legal hold, and chain-of-custody protocols and coordinates timely release of record copies for legal and public information requests Appraises and categorizes document and record materials for optimal creation, delivery, and retrieval as well as access, use, maintenance, security, storage, preservation, retention, and final disposition requirements to prepare, amend, and publish control schedules that list the College’s records, their retention, and final disposition requirements Collaborates with College administrators, program heads, project managers, information security, emergency management, public information, records custodians, and other pertinent stakeholders to ensure recordkeeping requirements are considered before retiring old software systems and when selecting, planning, building, and implementing new electronic records and information systems

General Supervision and Management Provides leadership for all assigned direct reports Providing direction, on-going monitoring, and support of the administration of the Records Management department’s development, supervision, and daily operations of its offices, programs, services, and personnel
Service Excellence Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) Supports the mission, values, goals, and principles of the College SupervisionWorks under the general supervision of the Director of Information Management

*Performs Other Related Tasks as Required The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Bachelor’s degree Records Management, Information Systems, or related field Registration as the College’s Records Management Officer (RMO) with the director and librarian of the Texas State Library and Archives Commission within 30 days of employment Three (3) years’ working experience related to the Essential Performance Requirements Two (2) years’ experience supervising (e.g., managing, evaluating the performance of others) Preferred Qualifications Master’s degree in archives, library science, information technology, or records and information management, or an equivalent combination of education, training, and experience. Current Certification in Laserfiche, records management, project management, or related areas At least three (3) years’ working experience in archives, or records and information management Knowledge, Skills and Abilities Knowledge of enterprise content and electronic records management (ECM & ERM) methodologies and technologies Knowledge of archival, project and recordkeeping principles, practices, standards, methodologies, rules, regulations, and laws Knowledge of budget preparation, expense control processes, and contract negotiations Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication Skilled using computerized applications and enterprise systems, including document imaging, content management systems, word processing, spreadsheet, and presentation software Skilled with troubleshooting and problem-solving to effectively resolve and communicate issues in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume Skilled in successfully leading in a team-centered environment, while delegating work appropriately to faculty and staff to meet College and campus deliverables Skilled in establishing and maintaining successful and strong relationships with individuals or organizations, by fostering productive teamwork, dynamic networking, and flexible adaptability Ability to work effectively in a collaborative environment, either individually or as part of a team Ability to perform and prioritize multiple tasks seamlessly and accurately while effectively managing time, supporting resources, and stakeholders Ability to analyze data and assess situations to provide sound recommendations based on data, policy, procedure, practice, and existing regulations while exhibiting strong attention to detail and organization Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work EnvironmentThe work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 02/04/2025 Posting Contact Summary

Should you have questions specific to this position please contact the following individual

Contact Laura McKinnon * laura.mckinnon@tccd.edu Applicant Documents Required Documents Resume / Curriculum Vitae Cover Letter Unofficial Transcripts Optional Documents Certification / License Military/Foster Care Preference Documentation Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please select the highest level of education you have completed. High School Diploma / GED 60 or more College Credit Hours Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above * Please list any certification or licensure you have that is directly related to this position.

(Open Ended Question)

* Do you have a Bachelor’s degree in Records Management, Information Systems, or related field? Yes No * How many years of working experience do you have related to the Essential Performance Requirements? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 or more years of experience * Are you willing to obtain the Registration as the College’s Records Management Officer (RMO) with the director and librarian of the Texas State Library and Archives Commission within 30 days of employment? Yes No * How many years of experience do you have supervising (e.g., managing, evaluating the performance of others)? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 or more years of experience * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)? Advanced Intermediate Beginner None * How would you rate your experience with web-based software? Advanced Intermediate Beginner None * How long have you been in your current role with TCC? Less than 6 months More than 6 months I am not a current TCC employee I am a current TCC student employee