At IntraHealth, we are a global team of committed and creative humanitarians on a mission. We are advocates, technicians, health workers, and communication professionals. Program officers, finance experts, HR specialists, and technical leaders, we are passionate and diverse. We are united in our conviction that everyone should have the healthcare they need to thrive. That's why we work every day to improve the performance of health workers around the world and strengthen the systems in which they operate.
For nearly 40 years, in more than 100 countries, IntraHealth has partnered with local communities to ensure health workers are present where they are most needed, ready to do their work, connected to the technology they need, and safe to perform their best.
Our programs are designed with a deep understanding and appreciation of human rights, equity and gender equality without discrimination, economic empowerment, and population dynamics. The long-term relationships we have established with government partners, private sector partners, and civil society members make our efforts stronger and more effective.
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PURPOSE OF THE POSITION
IntraHealth is recruiting a Director of Administration and Finance (DAF) for an anticipated five-year USAID ($25-50M) integrated health services project in Burkina Faso (BF HSD). This position will be based in Ouagadougou, Burkina Faso.
The DAF will be supervised by the Chief of Party (COP) and will have overall responsibility for the financial and administrative management of the USAID BF HSD project. This includes budgeting, financial management, reporting, sub-agreement management, logistics, risk management, and compliance with donor and country regulations. This position will also be responsible for using an online accounting software to enter financial data, preparing project budgets, and developing internal and external financial reports. This position will oversee administrative functions such as procurement, logistics, and local and international travel.
This position is dependent on the availability of funds and USAID approval.
MAIN RESPONSIBILITIES
Financial, Budgetary, and Treasury Management
Control all routine bank transactions (verify fund transfers, check requests, regular account statements, and other bank-issued documents, deposit travel and activity advance remainders). Ensure regular supply of bank accounts. Ensure expenses are charged to appropriate budget lines and that necessary funds are available. Verify salary payments (via bank transfer or check) before RR approval. Verify payment of all social benefits (taxes, CSS, IPRES) before RR approval. Monitor regular payment of various dues (rent, telephone, water, electricity, security, building maintenance). Verify commitments and budget allocations and ensure their follow-up. Control activity expense reports and the processing of supporting documents submitted by accounting assistants before approval. Regularly communicate the office's financial and budgetary situation to the supervisor. Verify estimated budgets for activities to be implemented. Ensure all expenses are charged to appropriate budget lines and that necessary funds are available. Participate in budget revision work and the preparation of monthly and quarterly budget execution reports.Accounting Management
Verify the accuracy and proper allocation of all supporting documents for expenses and revenue before recording. Periodically verify books and accounting records to ensure proper maintenance. Verify bank reconciliation statements. Produce periodic financial monitoring reports for all implemented activities. Regularly ensure that supporting documents for office transactions and all financial or accounting documents are filed or archived following internal and USAID policies, regulations, and procedures. Ensure the integration of corrections, comments, and suggestions made by the headquarters into the accounting system.Personnel and Risk Management
Supervise the project's administrative and financial team members. Participate in staff planning, including recruitment, training, and professional development. Ensure effective communication with other project team members, partners, and USAID, ensuring financial information is appropriately shared. Ensure compliance with local financial and accounting laws and regulations, as well as the project's internal policies and procedures. Identify, evaluate, and mitigate financial risks related to the project by implementing appropriate control measures.Subrecipient Management
Regularly monitor subrecipient activities to ensure they are implemented according to agreements and required quality standards. Provide training and capacity building to subrecipients to help them achieve project objectives and comply with donor requirements. Monitor and verify subrecipient expenses to ensure appropriate and efficient use of project funds. Collect and review subrecipient financial and technical reports, ensuring appropriate documentation of all activities. Identify and mitigate risks related to subrecipient performance by implementing appropriate control and monitoring measures. Ensure regular communication and effective coordination with subrecipients, partners, and USAID.Reporting
Prepare and submit the preliminary electronic version of the monthly financial report to the COP by the second business day of each month. Submit the electronic version of the monthly financial report to the headquarters by the 5th of each month. Prepare and send the monthly project fund request for the following month to the headquarters by the 26th of each month. Collaborate with Program Assistants to monitor the “Cost Share” program contributions report to ensure the project meets all related obligations. Control and ensure the establishment of all financial statements according to donor presentation guidelines. Produce periodic financial monitoring reports for all implemented activities.MINIMUM REQUIREMENTS
Education & Experience
A master’s degree in accounting, business administration, or a related field from an accredited university or training school is required. Certified Public Accountant (CPA) or current equivalent certification preferred. At least twelve (12) years of professional experience in accounting and finance, with progressively increasing responsibility levels, including experience on USAID-funded projects (>$25M). At least five (5) years of supervisory experience. At least ten (10) years of successful financial and administrative management experience of international projects, including procurement and sub-agreement management. Experience in risk management and implementation of internal controls. Proficiency in written and spoken French and English (level 4S/4R). Experience with QuickBooks Desktop or online versions is an advantage. Proven ability to handle computer tools and software such as Windows, Word, Excel, Access, PowerPoint, and other financial management information systems. Burkinabe or ECOWAS nationals are strongly preferred.