Job Posting Title:

Director of Business Services

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Hiring Department:

Recreational Sports

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 02, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose:  Serve in a key leadership role in the department of Recreational Sports, providing administrative oversight for the financial, Human Resources, Information Technology, contracts, and business operations of the department.

General Notes:

The Director of Business Services provides leadership and ensures the effective management of operational functions to support the strategic goals of Recreational Sports, ensuring compliance with university policies. This role includes overseeing financial planning, budgeting, resource allocation, and internal controls, while fostering a collaborative, service-oriented culture. As a senior leadership team member, the Director contributes to strategic decision-making and advises on financial matters and resource optimization. The Director must be able to manage complex operational challenges and maintain strong relationships across various university stakeholders. Must be eligible to work in the U.S. on a full-time basis without sponsorship.

Responsibilities:

Leadership of Business Services Unit, overseeing the administration of Financial, Human Resources, Information Technology, Contracts, and Business Services. Perform overall administration of financial, human resources, information technology, contracts and business office functions of Recreational Sports. Oversee asset management, internal control and audit systems for compliance with departmental and university policies, and implement changes as needed. Evaluate systems and processes for greatest effectiveness and efficiency as required.  Serve as the departmental liaison regarding any audits.

Financial Leadership and Budget Management. Financial oversight and administer the preparation of all departmental budget planning. Manage multiple auxiliary enterprise fund groups, including development of budget strategies, preparation for committee reviews, budget processing, departmental allocations, year-end projections and long-term forecasting. Give financial presentations to various groups. Develop and maintain expert knowledge of business operations for the department. Manage UBIT process and endowment/gift accounts for department. Monitor reserve and account balances and review reconciliation reports.

Business Services Staff Management and Project Management. Manage the Business Services staff within Recreational Sports and indirectly supervise additional full-time and part-time staff in the area, fostering engagement, influence, and mentorship to ensure accountability and adherence to the highest standards. Provide skilled project management for complex projects that fall within areas of responsibility. Ensure that all projects meet deadlines, stay within budget, and align with department goals. Lead cross-functional teams and work closely with stakeholders to ensure successful project outcomes.

Senior Staff Leadership and Strategic Planning. Provide leadership as a Senior Staff member of Recreational Sports, working directly with the Executive Director and other senior staff members to establish strategic goals and make decisions. Apprise group of pertinent business and financial information, provide counsel, and be responsive to affiliated goals of professional staff members. Make recommendations to leadership to optimize the use of reserves. Represent the department at the Executive Director’s request by participating in on- and off-campus meetings. Work with other campus entities and departmental stakeholders as needed. Serve as the departmental liaison with UT Legal.

University Liaison and External Communication. Serve as liaison with University and University Systems personnel relative to financial, budgetary, and business-related issues. Address inquiries and collaborate with university departments to resolve financial or operational concerns. Participate in university-wide meetings as required and represent the department’s interests.

Special Projects, Research, and Other Duties. Conduct in-depth research and analysis on financial, organizational, and budget issues and initiatives to provide senior leadership with information and recommendations, as assigned. Respond to inquiries, surveys, or requests from other universities relative to financial, budgetary, HR, or business issues of the department.  Serve as a contributing member of the staff.  Serve on committees, and work on special projects. Other duties as assigned.

Required Qualifications

Master’s degree is required. Five or more years of leadership experience. Proven ability in strategic thinking, sound judgment, and effective planning. Demonstrated commitment to working in and developing teams, with a strong record of fiscal responsibility. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with auxiliary unit budgets. Familiarity with UT Austin’s budget and business operations. Knowledge of university policies and financial systems is highly desirable, as well as experience with long-term financial planning and forecasting.

Knowledge, Skills and Abilities:

Proven ability to successfully undertake and implement multiple initiatives simultaneously.Experience in business operations, financial management, strategic planning, negotiations, and organizational development.Established track record as a pioneer and innovator, with the ability to manage high levels of ambiguity. Demonstrated curiosity and focus on process improvement.Strong skills in planning, marketing, organizational development, and business management.Excellent interpersonal and communication skills, with the ability to work effectively in collaborative environments.Collaborative spirit and transparent leadership, with a willingness to listen and offer solutions in a dynamic organization.Proven ability to remain agile, quickly assessing and responding to rapidly changing circumstances.

Salary: $120,000 + depending on qualifications

Working Conditions and Other Requirements:

Continuously maintain and adhere to the department's Vision, Mission and Values, Performance Standards and Communication Credo. Regular and punctual attendance in the workplace required, and work additional hours when required. Frequently work more than 40 hours per week, including weekends, evenings and holidays. This position is designated as an essential worker and may need to report to work, either in-person or remotely, after hours, during UT holidays or emergency closures, and/or while on leave (excluding Family Medical Leave unless permitted to work intermittently). Not all designated essential workers will be required to work during these times, but will work as assigned/required by the supervisor. Comply with departmental and university policies and procedures, and all other university and system rules and regulations. Security sensitive position. Position is a Campus Security Authority pursuant to the Clery Act and University policy, and a Responsible Employee pursuant to Title IX and University policy.

Repetitive use of a keyboard at a workstation, use of manual dexterity, climbing of stairs, lifting and moving, exposure to alarms, fumes, large crowds, microwave emissions, noise and windowless work area. May work around chemical fumes, and around standard office conditions. Occasional outdoor activity and exposure to all weather conditions.

Continuously work as a team member, independently, and work under stress.  Maintain ability to interact cooperatively with staff and participants, communicate effectively both in written and verbal form, be flexible, be supervised, adhere to university policies and procedures, organize time and documents effectively, perform multiple tasks, function capably in a complex organizational structure with fast-paced working conditions.  Ability to provide leadership, supervise others, and delegate tasks, make independent judgments, maintain confidentiality, maintain professional demeanor, and maintain knowledge required to perform professional duties. Occasional intrastate and interstate travel.

Security sensitive position.  Position is exempt A&P and subject to HOP 1-1020.

Required Materials:

Resume /CV3 Work references; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.