Job Posting Title:

Director of Administration and Finance, Molecular Biosciences Department

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Hiring Department:

Molecular Biosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. 

The Department of Molecular Biosciences ( https://molecularbiosci.utexas.edu) brings together a talented group of faculty, students, postdocs and staff who work together on innovative research in biochemistry, molecular biology, structural biology and biophysics, cell and developmental biology, plant biology, microbiology, immunology and infectious diseases, biotechnology and systems biology. Our faculty and their teams not only make discoveries that change the world, they leverage these discoveries to integrate into state-of-the art courses and training experiences for undergraduate and graduate students as part of our core educational mission.

Purpose

The Director is a key member of the Molecular Biosciences leadership team, responsible for overseeing the administrative, financial and human resources functions, in addition to working closely with the department chair on developing and implementing strategies to meet the vision and mission of the department.

Responsibilities

Manage all administrative operations for a large academic unit and research centers (18 staff). Seeks out opportunities for business process improvement while ensuring compliance to university policies.  Provide a high level of support for faculty, staff, and students in the academic department.

Oversight of the department budget, including balance review reporting, endowment management, external review reporting,  annual BUD submission, scholarship processing, and compliance for unit’s procard verification.  Provide other reporting as necessary to endowed chairs.   

Support the Department Chair with projects and strategic planning.

Oversee all aspects of tenure/tenure track faculty affairs management, including recruitment, faculty promotions and reviews, tracking appointments, activity reports, and summer support. 

Serve as liaison between department and other UT offices.  Coordinates and prepares various university reports as required. 

Other duties and projects as assigned.

Required Qualifications

Bachelor's degree and eight years’ of progressively responsible experience with administrative and financial functions.  Experience effectively managing and mentoring a large team. Demonstrated ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels. Ability to work independently with little supervision and as part of a team. Strong analytical skills, proficiency with Excel, and ability to quickly learn new systems/software. Experience in budgeting and forecasting, accounting and reporting, internal control and compliance, and human resources. Excellent written and oral communication. Experience interpreting and implementing policies and procedures.  Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in a higher education institution.  Demonstrated knowledge of policies and procedures, and business applications used at the University of Texas at Austin.   

Salary Range

$135,000 + depending on qualifications

Working Conditions

Standard Office Environment

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.