Director, Finance and Administration Country Nigeria Type Full Time Program (Division) Country Programs - Nigeria Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

 

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

 

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

 

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

 

About the Role

The CHAI Nigeria team is seeking a highly skilled and motivated individual to oversee its finance, procurement, and administrative functions. Reporting to the Country Director (CD), the Director of Finance and Administration is a key member of CHAI Nigeria’s management team and will work closely with the country leadership and staff to enable the organization to fulfil its mission. In this role, the Director will provide leadership on all budget, expenditure tracking, financial reporting, procurement, contracts, and administrative matters. Strong management, communication and organization skills are required to succeed in this role.

Responsibilities

1. Leadership and Management

Provide oversight and mentorship to all finance, procurement, and administrative staff at CHAI Nigeria offices in the countryEnsure departmental structures, staffing, and operational standards that are flexible and responsive to the changing needs of the organizationFoster a strong leadership presence for all staff, bridging cross-country office matters and promoting an open-door policy to encourage open communication and collaboration across the teamEngage with partners and donors as needed, ensuring prompt and accurate responses to their inquiriesParticipate in strategic and management decisionsMaintaining the integrity of the balance sheet by preparing monthly balance sheet reconciliations including Bank and CashContribute the improvement of financial systems and processes in the Country Office, recommending changes to provide timely and appropriate financial information to CHAI’s grant managers and donorsManage and maintain CHAI financial management system (currently QuickBooks)Manage and maintain CHAI financial records including supporting approvals for the financial transactions per Country Office document retention policyPrepare monthly variance reports of expenditure against funding and approved budgets for the country leadership (CD/DCD/PMs etc).

2. Financial Management (Accounts, Budget, Treasury and Reporting)

Provide leadership on financial planning, budgeting & country resource allocation working closely with the CDSupport the CD in project budget planning and managementAssist the CD in planning country operations to support program activitiesEnsure proper budget monitoring and timely reporting internally within the organization and externally to donors and local government as prescribed by the statutesOversee and direct the organization-wide process for preparing the annual consolidated budget, including reviewing submissions from the program teams for completion and consistency, analyzing budgeted data, implementing revisions, preparing summary schedules and comparisons, preparing the final budget package and providing explanations and analyses for senior management teamFacilitate effective cross-functional communication throughout the budgeting process, ensuring proper execution and timely follow-upsPrepare summarized financial schedules and analyses to be used by senior management team for internal and external presentationsPrepare expenditure analysis for overall program and field offices in the Country Office as requiredSupport program staff in developing proposal budgets and budget revisions for donors.Provide information related to costing and operational needs to support program implement Support Grant Tracker review by ensuring the veracity of the information in the Grant Trackers monthlyReview monthly expenditure reports (prelims & finals) and prepare adjustments; review variance analysis; investigate variances and comment.Coordinate and liaise with Boston Accounting team on financial reports and follow up on supplemental information as required.Maintain and safeguard CHAI assets, ensure monthly Depreciation, reconciliations carry out periodic physical verifications per CHAI policyPrepare the monthly expense allocation guide and employee allocations, with guidance from the accounting team in BostonReview payrolls and validate employee’s payroll and benefits (Pension, Severances, Tax, Insurance)Promote professional development amongst finance team though coaching and mentoringEnsure that all donor- financial reporting requirements are complied with and that donor financial reports are submitted in a timely mannerManage the country treasury function (cash, bank, receivables and payables) and ensure adequate resources are available for both administrative and programmatic spendingManage local payments & process wire requests to BostonPrepares cash projections for the programs; Prepares fund requests for programs and operationsManage monthly cash forecasting and cash requests for projectsLiaise and communicate with Boston finance team to ensure good flow of information, including raising awareness on areas of risk or concern

3. Grants, Contract, Legal and Compliance Management

Oversee the review and approval of the finance-related sections of proposals, donor agreements and contracts, amendments, and extensions for all donor funded projects to ensure compliance with donor regulations, requirements, policies and proceduresResearch, and interpret applicable donor regulations, requirements, and policies and procedures applicable to CHAI programsCommunicate and train program and finance department on all the key compliance issuesEnsure financial policies and procedures are in place and kept up to date, liaising with International Controller in BostonMonitor the compliance manual against audit comments, best practice etc and recommend changes to the controller where appropriate, to promote effectiveness.Maintain a proper monitoring system of partner expenses by facilitating periodic reviews of accounts and ledgers and maintain up to date reports per donor requirementsPrepare country for and coordinate annual audits, donor specific audits/assessments and CHAI internal auditsEnsure follow-up with audit observations and maintain an up-to-date remediation logReview vendor, organizational, subawards, and independent consultants’ contracts and ensure contracts team reviews before final approvalEnsure compliance with grant and donor requirementsExecute leases and contracts for supply of good and services under the CD leadership.Assist the CD and program managers in processing exceptional approvalsMaintain up-to-date knowledge of country government regulations and share the same with Boston where necessaryReview the remittances of all applicable taxes in accordance with legal requirements in the countryConduct spot checks in the main office in the Country Office and state offices to ensure internal controls are workingFacilitate in country capacity assessments by potential donorsLead on and support programme teams in assessments and building financial management capacity of CHAI implementing Partners and contractorsProvide overall management and co-ordination of the work of the finance teams in the countryActing as a business partner to other functional leads e.g. Programs, OperationsChampion finance and risk management onboarding/induction of new hiresMaintain compliance with all applicable laws, regulations, accounting standards, and government funding requirements

4. Procurement Management

Review and update CHAI Nigeria procurement policies and guidelines and ensure alignment with CHAI global policy and guidelinesManage the preparation of purchase orders and payment requests to ensure the timely delivery of goods and servicesLead the identification, pre-qualification, and management of suppliers that meet the organization’s operational and program needsOversee the improvement and implementation of procurement systems for the organization and programs’ inventory, supplies, and capital expendituresAlign procurement plans with program activities and work plans to support timely delivery and executionEnsure all procurements are managed with transparency, competitiveness, and fairness in accordance with CHAI's policiesMaintain compliance of all procurements with national and international procurement policies and processes

5. Administration Management

Oversee the activities of all administrative, security, and support staff to ensure smooth organizational operationsLead the implementation of safety protocols, including emergency preparedness and workplace safetyResponsible for the maintenance of the office premises in Abuja and statesLead the provision of logistics support to the programs and support teamsMaintain inventory registers and ensure periodic verification of reports prepared by office managerEnsure vendor screening and maintain a quarterly screening updateOversee the IT functions and related purchases in liaison with the Boston IT leadershipAct as the point for Safety & Security in the country Qualifications

Education:

Minimum of a bachelor’s degree in finance, accounting or related field is required. Master’s degree or higher in finance or MBA is preferredICAN/ACCA/CPA/CA or related certification is an advantage

Experience:

Minimum of 10 years of progressive experience in finance, procurement, contract management, and/or related roles; with at least 5 years in a not-for-profit organization and at least 3 years in a senior-level management position is requiredExperience working with governments, NGOs, and international organizationsExperience in managing donors' funds and executing their financial reporting requirementsExperience managing a financial management function or similar in a global organizationStrong familiarity with financial systems, including but not limited to: budgeting, accounting, management reporting, expense recording, and reportingExtensive experience in analysis, interpretation, and generation of financial data to drive proactive changes to improve financial performance

Key Skills and Competencies:

Excellent Knowledge of Microsoft operating Systems with an excellent command over MS ExcelWorking Knowledge of ERP Accounting Software (Knowledge of NetSuite, QuickBooks, and Unit 4/Agresso will be an added advantage).Highly developed strategic, analytical, and problem-solving skillsExcellent leadership, communication, and interpersonal abilitiesAbility to set clear priorities, delegate, and guide investment in people and systemsAdaptability in a dynamic work environment while maintaining effectiveness and efficiencyStrong written and oral communication skills, including development of compelling presentations and reportsAbility to manage complex projects, prioritize tasks, and work independently.Excellent interpersonal and communication skillsAbility to influence senior managers and peers over a wide range of issues –The ability to work in a multi-cultural environmentHighest ethical standards, a deep sense of collegiality, as well as a strong desire to create positive change on a large scale and to see their work in reporting and budgeting as directly linked to and supportive of the organization's impact and visionHigh level of integrity and dependability with leadership qualitiesProactive and responsive to urgent needs of the programAbility to work under pressure without compromising on the quality of policy and compliance proceduresSelf-motivated and firm in providing opinions to support effective decision-makingDemonstrated commitment to continuous improvement and experience leading teams through organizational changeMust be able to develop strong peer relationships and motivate othersAbility to travel up to 25% domestically and internationally.

Languages:

Fluent in written and spoken English; additional language skills, especially French, are a plus

 

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