Development & Communications Associate - ADM056 - Mon-Fri 9AM-5PM Job Details Job Location Corporate Office (Main Office) - Lake Success, NY Position Type Full-Time Education Level 4 Year Degree Salary Range $75,000.00 - $85,000.00 Salary Job Category Admin - Clerical Job Description Position Summary: The Development and Communications associate will provide high-level administrative support to the Development Team. This role involves a variety of tasks related to organization and communication, including managing schedules, preparing reports, handling information requests, and coordinating development and communication activities. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities. Key Responsibilities: Administrative Support: + Manage the Development Team calendar, schedule appointments, and coordinate meetings. + Prepare and edit correspondence, communications, presentations, and other documents. + Handle incoming and outgoing communications, including emails, phone calls, and mail. + Maintain an organized filing system for electronic and paper documents. + Assist in the preparation of reports and presentations for meetings. Development Support: + Assist with the coordination and execution of fundraising events and campaigns. + Maintain donor databases and ensure accurate record-keeping in Blackbaud/Raiser’s Edge. + Prepare acknowledgment letters and other correspondence to donors. + Conduct research on prospective donors, foundations, and grant opportunities. + Assist in the development of grant proposals and reports. Communications Support: + Support the implementation of communication strategies and campaigns. + Assist in the creation and distribution of newsletters, press releases, and other communications materials. + Manage social media accounts and website updates. + Coordinate the production of marketing materials, including brochures, flyers, and annual reports. + Assist in media relations efforts, including maintaining media contact lists and tracking media coverage. Event Coordination: + Assist in planning and coordinating special events, such as fundraisers, community outreach events, and donor appreciation events. + Handle logistics, including venue booking, catering arrangements, and guest lists. + Coordinate with vendors and service providers to ensure successful event execution. General Duties: + Perform general office duties, such as ordering supplies, managing inventory, and maintaining office equipment. + Assist other departments as needed and perform other duties as assigned. + Ensure confidentiality and security of sensitive information. + All other duties as assigned Qualifications Education:Bachelor’s degree in communications, Marketing, Nonprofit Management, or a related field preferred. Experience:Minimum of 3-5 years of experience in an administrative or executive assistant role, preferably within a nonprofit or development setting. Skills: + Strong organizational and time-management skills. + Excellent written and verbal communication skills. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and donor database management systems. + Ability to manage multiple projects and priorities simultaneously. + Attention to detail and problem-solving skills. + Experience with social media management and digital communications tools. Personal Attributes: + Proactive and self-motivated with a strong work ethic. + Ability to work both independently and as part of a team. + Professional demeanor and ability to handle sensitive information with discretion. + Strong interpersonal skills and the ability to build relationships with stakeholders. WellLife Network is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.