Strategy, Planning, SOP
and Guidelines
Techno-Commercial Strategy and Initiatives
► Understand the Techno-Commercial strategy and plan for Site
► Take necessary actions in own area of work to implement strategic initiatives (Site specific)
as per plan
 

Core Procurement
Purchase Requisition (PR) Review
► Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
► Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
► Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
► Preparing the request for information (RFI) document for bidder evaluation
► Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
► Preparation of the Request for Proposal (RFP) document
► Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
► Technical and Commercial bid evaluation of vendors
► Conducting fact-based negotiations/e-auction with shortlisted bidders
► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA

Contract Preparation and Order Placement
► Prepare contract document as per stated protocols & standard templates
► Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
► Maintain the contract document for future reference as per defined document
management policy
► Send the contract to vendor and all identified stakeholders
► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
► Based on approved NFA, prepare, review and issue rate contracts
► Prepare master outline agreement (OA) in ERP system based on rate contract
► Prepare PO / SO for procurement under valid rate contract

Associated Procurement
Activities
Post Order Management
► Prepare Billing Break Up and get it uploaded in SAP, if applicable
► Expediting of ordered materials for timely delivery
► Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery
► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.
► Facilitate closure of contracts and take necessary actions
► Manage inbound logistics services for other Ex-Works Domestic Supplies
► Execute contingency plans in case of immediate business requirements

Supplier Management
Supplier/ Vendor Identification and Onboarding
► Coordinate with new identified vendors to send information/ documents in predefined
forms for evaluation
► Prepare vendor evaluation criteria for the category in consultation with quality, engineering
and project management & control departments
► Check details of forms submitted by vendor for their completeness and validity of
documents
► Interact and take approval of Quality/ User/HSE department for vendor assessment if
required
► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor
► Populate required data and documents into MDG/Ariba system to get vendor code created
in SAP
Supplier/ Vendor Performance Management
Contribute to performance evaluation, management and development planning of suppliers/
vendors for assigned category by partaking in activities such as:
► Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated
► Preparation of vendor performance evaluation criteria and frequency of evaluation for each
vendor segment
► Assigning performance levels to vendors, review of vendor scorecard, and checking if the
performance is meeting desired level

► In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters
► In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement
Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value additions
to business

Data management
Data Analytics
► Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories
► Identify and seek opportunities to improve efficiency and value by analysing data
► Contribute to action planning and implementation based on data analytics performed for
assigned categories
Risk Management
Risk Management
► Assist in identifying all procurement risks for assigned categories (using master list of
procurement risk, supply market analysis, long term procurement plan, annual procurement
plan and project risk register)
► Provide support in evaluation and prioritization of the identified risks on their likelihood,
impact and controllability
► Contribute to the preparation of risk mitigation plan and update of the category risk register

More than 5 years of relevant experience in procurement, supply chain management*