NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Departmental Secretary - Bellevue.

In this role, the successful candidate will be responsible for the office operation of the department and serves as secretary to a department head.

Job Responsibilities:

Demonstrates knowledge of the organization's Service Standards and incorporates them into the performance of duties.Runs attendance/punctuality reports from the departmental sign-in system.Prepares the departmental weekly payroll for approval.Processes the receipt and shipping for loaner, rental, and defective equipment.Sets up and maintains files and complex records of departmental and program activities.Greets, directs, and responds to the needs and requests of the staff, patients, and general public.Orders and maintains an inventory of supplies for the departments.Assists in the selection and evaluation of clerical staff and provides them with initial training and ongoing guidance.Assigns, directs, and coordinates the work of subordinate clerical staff.Collects, updates, and summarizes data and statistics for the departmentComposes, prepares, and edits general correspondence.Takes and transcribes complex dictationAssists in the preparation of the departmental or program budget.Assists in maintaining contact with sections in the department and other NYUMC departments.Any other data processing or clerical work as assigned by the management.Performs other duties as assigned.

Minimum Qualifications:

Graduate of a business/secretarial school of equivalent combination of academic and experience backgroundFour years of responsible secretarial experience Typing 60 wpm and steno 80 wpm or dictaphone Knowledge of medical terminology and word processing 

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,876.81 - $63,916.81 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here