Special Instructions to Applicants: 

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary:

The newly established Office of Academic Support for Undergraduate Students seeks a self-directed, customer-service oriented department coordinator to provide advanced administrative support and coordination to OASUS staff and programming in the management of the office and the soon-to-be-established testing center. This position manages the budget, plans and coordinates departmental events, manages program scheduling, coordinates day-to-day Testing Center operations and supervises student workers, and supports a collaborative work environment. 

Ideal Candidate Statement: 

Ideal candidates thrive in a fast-paced environment, are self-starters and critical problem-solvers, enjoy working with students, and possess excellent organizational and communication skills. 

Workplace Requirements:

This position is offered as a seasonally hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. During the fall and spring semesters when the OASUS Testing Center is open, the position is exclusively on-site, necessitating all duties to be performed in Fondren Library. During recesses and outside OASUS Testing Center hours of operation, this position will offer the opportunity for remote work. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $23.41 - $25.43 per hour

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements: 

Associate degree In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted 3+ years related administrative experience in an office environment. In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills: 

Advanced computer skills and demonstrated experience with office software and email applications Proven success in following through and completing projects  Excellent organizational skills and attention to detail Excellent verbal and written communication skills  Excellent customer service and interpersonal skills  Ability to prioritize, multi-task, and assign work to others Ability to take initiative and ownership of projects Ability to routinely and independently exercise sound judgment in making decisions

Preferences:

More than three years of administrative experience in an office environment  Experience in college or university administration  Experience with Banner Experience with AIM Experience with accounting and budget management Experience with community outreach programs Event planning experience Interest in student development Excellent writing and communication skills Mastery of MS Word, Excel, and electronic calendar programs Familiarity with Drupal or other website-hosting platforms

Essential Functions:

Provide administrative support to the Director and Associate Director, including but not limited to managing calendars and resolving scheduling conflicts, and requesting and pulling data for reporting purposes.  Plan, schedule, and coordinate OASUS events. Coordinate management of OASUS budget: manage purchasing and process expenses; monitor expenditures against projected budget; create reports and identify discrepancies.  Process hiring of student peer educators and other student workers; provide supervision of student workers. Manage scheduling for the Drop-in Study Center, PAL Study Group sessions, and student workers and update website accordingly.  Coordinate and monitor day-to-day operations of the OASUS Testing Center.  Become familiar with testing center management software (AIM), and research and prepare user instructions for different audiences. Contribute to planning department outreach and promotion, compose related communication and marketing materials.  Perform all other duties as assigned.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels.  It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.