As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500122 Psychiatry SMH Administration Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE: With direction and some latitude for independent judgment, provides administrative assistance to the Associate Chair for Adult Ambulatory Care & Regional Strategy/Chief of the Division of Collaborative Care and Wellness (CCW), Academic Chief of CCW, and the Sr. Administrator of Adult Ambulatory Services in the Department of Psychiatry. Serves as principal assistant to the associate chair and sr. administrator. Manages specialized support functions; Performs routine and non-routine duties, requiring advanced project coordination and secretarial skills. Is responsible for considerable program administrative details and duties requiring extensive knowledge of policies, procedures and practices of the University, and Psychiatry. In department business matters has frequent contacts with clinical staff, faculty members, students and leadership. Is responsible for the accuracy and completion of the day-to-day operations. Subscribes to the Department’s goal of creating a culturally competent environment by treating patients, patient’s families, trainees, research subjects and co-workers in a sensitive and caring manner with appropriate attention to cultural differences. **SCHEDULE** + 8 AM-4:30PM **ESSENTIAL FUNCTIONS** **Administrative/Secretarial Duties** + With general guidance as to priorities, manages the time and calendar of the Associate Chair, Academic Chief, and Sr. Administrator choosing or recommending among competing demands on time and arranging as appropriate. + Assists in preparation for various meetings and projects. + Arranges and maintains travel itineraries, conference/travel requests, expense reports and payment requests. + Creates routine and non-routine correspondence + Serves as liaison for Associate Chair and Sr. Administrator with internal and external constituencies. + Serves as resource to other administrative/secretarial staff. **Division Support** + Organizes division meetings, creating agenda, taking and disseminating of minutes and tracking follow up + Communicates to division personnel necessary information that may come from division leadership. + Tracks CCW consult contracts and serves and acts as liaison between division, Psychiatry’s finance team, and contracting entity leadership **Operations Support** + Manages PCard requests for Adult Ambulatory Services, following all appropriate policies and procedures for approval through the Sr. Administrator + Manages special projects for division as appropriate working with approved university vendors. + Provides backup support to clinical administrative team for the following: + Troubleshooting and facilitating service requests for Facilities, Environmental Health & Safety, Iron Mountain, ISD, Xerox etc. + Managing logistics for office moves. + Managing office equipment including copiers, telephones, and computers. + Ordering supplies, tracks inventory being mindful of budgetary restrictions. **Communication** + Handles time sensitive confidential information/direct communication between Associate Chair, Sr. Administrator, and clinical directors + Relays the Associate Chair or Sr. Administrator’s instructions, preferences and concerns, and obtains reports or recommendations. Assures that division, department and/or Hospital officials and others concerned are informed of decisions **Other duties as requested** **QUALIFICATIONS** + Associate’s degree required. + 3 years of related work experience including at least 1 year in an administrative capacity in an academic office required. + Or equivalent combination of education and experience required. + Excellent written and verbal communication skills preferred. + Proficient in Microsoft Office Programs preferred. + Ability to think strategically and operationally at the same time preferred. + Ability to think critically and systemically preferred. + Ability to establish and maintain cooperative working relationships with individuals at all levels of the organization preferred. + Ability to promote and advance diversity, equity, and inclusion preferred. + Ability to work independently and meet deadlines preferred. + Experience with electronic medical records preferred. **EOE Minorities / Females / Protected Veterans / Disabled:** The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.