GENERAL PURPOSE: Provide administrative support for the Center of Education with primary focus on the Pediatric Residency Program. This position deals with confidential matters, provides administrative support to the Pediatric Residency Leadership and residents. This includes time management, prioritizing competing demands and delegating matters as appropriate. Is a resource for residents, assisting with day-to-day office operations and resident inquires. **RESPONSIBILITIES:** + Position will split time between the Grounds and Capital Infrastructure Team as well as provide back up to Eastman school of Music and the Memorial Art Gallery + Point person for maintaining and submitting payroll for Grounds, backup for Eastman School of Music and the Memorial Art Gallery. + Orders supplies for the department, maintains records of all expenditures, provides financial feedback for budget development. Reconciles on a monthly basis. Creates journals for errors and researches any questionable entries. Backs up other departmental Administrators and Secretaries. + Coordinates the design and operation of various Facilities databases and operating systems. Will be responsible for entering asset information into Famis and eventually the new maintenance management system (Planon). + Process purchase orders and invoices for projects and departmental needs. + Coordinates activities for various special projects and the direction of Supervisor and Director. **QUALIFICATIONS:** + Associate's Degree required + Bachelor's Degree preferred **Required:** + At least 3 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimal supervision and direct office operations. + Advanced secretarial skills required. + Demonstrates strong written and verbal communication and customer service skills. + Team player with positive friendly attitude. + This position requires daily interaction and communication with the residents, staff, and faculty on all levels. + Ability to research new technologies to improve workflow and efficiencies. + Strong organizational skills with ability to prioritize duties and multi-task. + Must demonstrate the ICARE values and maintain student confidentiality. + Experience with resident education, policy, procedures and regulations desired. + Proficient in Microsoft Office (specifically in Word, Excel, and PowerPoint) and Adobe Systems (working with PDFs). + Previous experience with GME systems, including MedHub, is plus. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. **How To Apply** All applicants must apply online. _EOE Minorities/Females/Protected Veterans/Disabled_ **Pay Range** Pay Range: $21.36 - $29.90 Hourly _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ Apply for Job + Careers + Sign In + New User **Location:** Central Administration **Full/Part Time:** Full-Time **Opening:** **Schedule:**