Data and Project Controls Administrator
Tarrant County College District
Posting Details
Service Excellence Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) Supports the mission, values, goals, and principles of the College
Supervision Works under the general supervision of the Assistant Director of Asset Management
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Bachelor’s degree Three (3) years working experience related to the Essential Performance Requirements Preferred Qualifications Bachelor’s degree in Construction Science, Business Administration, Facilities Management, Data Science, Information Technology, or other related field At least one (1) year’s working experience with project management software applications, such as Projectmates or eBuilder At least one (1) year’s working experience with MS PowerBI Desktop, PowerBI Paginated Report, and PowerBI Services At least one (1) year’s working experience in Facilities Management, Construction Management, Critical Path Method (CPM) Scheduling with Microsoft Project, cost engineering functions, including cost control, change management and cost projection analysis At least one (1) year’s working experience in facilities project controls, commercial operations, with emphasis on project controls and financial issues Current Project Management Certification Knowledge, Skills and Abilities Skilled in Cost Estimating Skilled with diagram and graphic software to develop/create visually impacted business process flows graphs, charts, and/or presentations Skilled with establishing Open Database Connectivity (ODBC) connections to interact with data sources Skilled with organizing data in a logical format for system import, and use of data visualization tools such as Crystal Report, Power BI, and Tableau Skilled using Adobe Acrobat, Smartsheet, and Microsoft Suite including MS Word, Excel, PowerPoint, Outlook, Visio, and Teams Skilled in excellent customer service and interpersonal relationships Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume. Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work EnvironmentThe work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 01/24/2025 Posting Contact Summary
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Position Information Job Title Data and Project Controls Administrator Posting Number F006425 Position Status Full Time Grant Funded No Category APT Class Code 13 Starting Pay $78,664 Special Note Commensurate with education and experience Location Other - ODMC Department DT Physical Plant Job Summary Reporting to the Assistant Director of Asset Management, the Data and Project Controls Administrator is responsible for forecasting, change management, cost management, project budget analysis, project earn value measurement tracking, risk management, proposals, cashflow, and reporting tools. This role assists with managing the overall program cost controls and reporting functions by providing client management, updates, and presentations at all levels of management. Primary Duties and Responsibilities Essential Performance Requirements* Manages and maintains project management and controls systems for the Real Estate and Facilities Department Develops and expands the programs systems and capabilities regarding project management and program controls systems, in coordination with IT and system vendors and technicians Develops, plans, tests, executes, and implements system modules and assist with other RE&F program applications as necessary Provides system administrator services to work with end-users to address functional issues and resolve problems, perform system upgrades, install patch releases, maintain system access, group profiles, and permission Composes and implements workflow processes and training documentation and programs. Composes, updates, and enforces data quality standard and data governance Performs project data analysis, work management data analysis, life cycle analysis, risk analysis, and gap analysis Oversees and ensures proper creation, posting project data, and closure of the projects and other relevant data in the system Manages setup, automation, and optimization of reports, dashboards, and queries in PowerBI for trending and operationsService Excellence Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite Completes all required training and professional development sessions sponsored through Tarrant County College (TCC) Supports the mission, values, goals, and principles of the College
Supervision Works under the general supervision of the Assistant Director of Asset Management
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Bachelor’s degree Three (3) years working experience related to the Essential Performance Requirements Preferred Qualifications Bachelor’s degree in Construction Science, Business Administration, Facilities Management, Data Science, Information Technology, or other related field At least one (1) year’s working experience with project management software applications, such as Projectmates or eBuilder At least one (1) year’s working experience with MS PowerBI Desktop, PowerBI Paginated Report, and PowerBI Services At least one (1) year’s working experience in Facilities Management, Construction Management, Critical Path Method (CPM) Scheduling with Microsoft Project, cost engineering functions, including cost control, change management and cost projection analysis At least one (1) year’s working experience in facilities project controls, commercial operations, with emphasis on project controls and financial issues Current Project Management Certification Knowledge, Skills and Abilities Skilled in Cost Estimating Skilled with diagram and graphic software to develop/create visually impacted business process flows graphs, charts, and/or presentations Skilled with establishing Open Database Connectivity (ODBC) connections to interact with data sources Skilled with organizing data in a logical format for system import, and use of data visualization tools such as Crystal Report, Power BI, and Tableau Skilled using Adobe Acrobat, Smartsheet, and Microsoft Suite including MS Word, Excel, PowerPoint, Outlook, Visio, and Teams Skilled in excellent customer service and interpersonal relationships Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume. Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work EnvironmentThe work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 01/24/2025 Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact Meifeng Chen * meifeng.chen@tccd.edu Applicant Documents Required Documents Resume / Curriculum Vitae Unofficial Transcripts Optional Documents Cover Letter Certification / License Military/Foster Care Preference Documentation Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
* Please select the highest level of education you have completed. High School Diploma / GED 60 or more College Credit Hours Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above * Please list any certification or licensure you have that is directly related to this position.(Open Ended Question)
* How many years of working experience do you have related to the Essential Performance Requirements? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 or more years of experience * Please describe your experience (responses are used to determine eligibility).(Open Ended Question)
* Do you have a Bachelor's degree (or higher) in Construction Science, Business Administration, Facilities Management, Data Science, Information Technology, or other related field? Yes No * Do you have least one (1) year’s working experience with project management software applications, such as Projectmates or eBuilder? Yes No * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)? Advanced Intermediate Beginner None * How would you rate your experience with web-based software? Advanced Intermediate Beginner None * How long have you been in your current role with TCC? Less than 6 months More than 6 months I am not a current TCC employee I am a current TCC student employee
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