The Role

The Culinary Administrator is responsible for providing administrative support to the culinary team, ensuring smooth operations within the kitchen and food service departments. This role involves coordinating schedules, processing invoices, maintaining compliance with health and safety regulations, and facilitating communication between departments. The ideal candidate has strong organizational skills, attention to detail, and a passion for the food and hospitality industry. Bilingual proficiency is a plus.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities:

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Maintain calendars, arrange appointments, and schedule staff for daily work and events Assist in daily administrative tasks to support the culinary team. Maintain and organize kitchen records, reports, and documentation. Coordinate communication between the culinary team and other departments. Schedule and document kitchen team meetings, taking notes and following up on action items. Schedule culinary staff and track attendance Schedules staff using ABI, google forms, and google sheets Communicates with staff via emails and phone calls Uses professional verbiage when sending emails  Organizes uniforms for game day and large events  Tracks uniform distribution and charges staff accordingly  Executes a seamless check in process on game day and large events Checks out all staff members after game day and large events Prints menu identifiers for all game day and non-game day events Maintain inventory of office supplies. Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed. Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions. Contributes to team atmosphere of Legends. Other duties and special projects as assigned.

Qualifications: Associate or Bachelor’s degree in Culinary Arts, Hospitality Management, Business Administration, or a related field preferred. 2+ years of experience in an administrative role within a culinary, restaurant, or hospitality setting. Strong knowledge of food and beverage operations. Excellent organizational and multitasking skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and inventory management software. Familiarity with food safety regulations (HACCP, ServSafe certification preferred). Ability to communicate effectively and work in a fast-paced environment. Must be able to work 12+ hour days occasionally  Open availability on weekends Ability to perform duties above expectations with little supervision Professional demeanor with the aptitude to interact with poise and upholding the company name Proficient in Google platforms including but not limited to google forms and google sheets Bilingual proficiency is a plus.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.