Company description Saatchi & Saatchi is an advertising agency with the belief that creativity, data, media and technology should all work together, and we use that to influence human behavior and drive success for clients. S&S is one of the world's largest agency networks with 114 offices and more than 6000 employees globally. Here in our Toronto office we work with some of the countries most valued brands including Toyota, Buckley's, and Children's Advil, as well as several under the Mondelez banner (Crispers, Oreo, and Chips Ahoy just to name a few). We’re an award winning agency in both creativity and effectiveness, so it’s really important for us here to convert that innovation and the great ideas into real tangible business results for the organization. Overview Be part of dynamic Saatchi & Saatchi creative department. Our energetic environment grants the opportunity to learn firsthand the ins and outs of the advertising industry while working with a talented group of creatives. The Creative Coordinator is a key part of the department and works closely with the teams, and creative leads to ensure we are resourcing work effectively, submitting accurate and strong awards show submissions, and providing administrative support to the Executive Creative Director. Reporting Relationships: This position reports directly to the Executive Creative Director (ECD) Responsibilities Administrative support: Manage calendar, timesheets, expenses and travel for Executive Creative Director Assist with other creative department administrative tasks as assigned. Partner with Executive Assistant to assist with agency social events as needed. Other responsibilities as assigned. Advertising Award Shows: Submit the Saatchi & Saatchi creative work into various industry award shows, with direction from the ECD Create show entry lists by strategically selecting the appropriate show categories for award worthy work Track of show results & communicate with the ECD Learn/ create internal award show database to store creative assets and show entry/ result information. Work with internal and external production teams to manage the production of case study videos and ensure proper conversion of files Manage payment of show fees, file conversions, print orders, trophy orders etc. Creative Resourcing: Works closely with Account Management to identify staffing needs and with Executive Creative Director to fill those needs. Continually tracks forecasting creative needs, assigning creative resources, and evaluating contributions. Offers solutions to staffing challenges, and works with ECD to resolve Effectively manages and motivates creative teams so they remain focused and meet deliverables. Actively seeks to understand the opinions/needs of others while meeting the needs of the business. Passionate about ideas, brands, the agency, and our client’s business. Demonstrates a strong work ethic, proactive and resourceful, with a dedication to results. Quickly recognizes when something is not working and changes tactics accordingly. Keeps in close contact with Account Management to adjust to changing client needs Comfortable with uncertainty, change, and fast paced environment Comfortably navigates a variety of situations and settings - switches from one task to another with ease. Anticipates trends and creates innovative solutions. Quickly sorts information to identify opportunities, alternative approaches or next steps. Evaluates each request for creative resources to identify the exact number/type of resources needed to successfully complete assignment. Anticipates process, staffing, and work-flowissues and works to improve them. Tracks creative contributions and helps people do their best. Projects optimism in the face of challenges. Reconciles a variety of perspectives and brings them to collective action. Qualifications College degree / comparable experience Strong administration and project management skills Exceptional communication and writing skills Solid time management and ability to meet tight deadlines Organizational skills and STRONG attention to detail Ability to work with personalities across the agency Team player attitude, strong multi-tasking ability and an eagerness to learn Familiarity with Adobe and Microsoft programs An interest in the advertising industry Resourceful, proactive and able to calmly chase the necessary resources to ensure all happens on time Additional information Saatchi is an equal opportunity employer and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for all stages of the interview and employment process for those with a disability or medical need during any stage of the recruitment process.