JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Corporate Meeting & Events Executive

An exciting opportunity has come up to join the Corporate Real Estate Team at JLL as an Corporate Meeting & Events Executive. We are looking for a highly skilled and experienced Events professional to join the team for maternity cover. The successful candidate would be overseeing our fast-paced meeting and events delivery across the 3 central London sites covering everything from bespoke fine dining lunches and dinners, over in-house filming all the way to large-scale panel events.

Reporting directly to the UK Client Services and Hospitality Lead, the successful candidate will be the first point of contact for all event enquiries for our 3 central London offices. Based in London, the Corporate Meeting & Events Executive will be responsible for all activities relating to the planning, execution and follow-through of both internal and external events taking place across the estate.

The role provides an interface between clients and vendors, providing focus on key areas to ensure the successful handover from planning to execution in line with our service delivery strategy. This position will work closely with the relevant operational teams with ownership of the successful running of our many events.

This role requires proven record of accomplishment in event management in a corporate or hospitality environment.

Responsibilities of the Corporate Meeting & Events Executive will include –

Collaborate with Clients to understand their needs and tailor events to exceed their expectations.

Meeting with Clients (in-person or virtually) to discuss event brief and provide ideas.

Oversee the planning and organization of all meetings and events, ensuring all aspects of the function are covered. (i.e. Room Layouts, Catering, AV (Internal & External), Security, Billing, A/C, Access, etc.)

Managing timelines and expectations from both an operational and Client focused point of view.

Close collaboration with internal operational parties and external 3rd party contractors to align our service delivery strategy and priorities.

Managing all event related documents (i.e. Events Schedules, Function Sheets, etc.).

Conduct weekly Operations Meetings and ensure the effective handover to the operational teams.

Oversee on-site meeting and event execution, ensuring smooth operations and high-quality experiences.

Flexible working rota to support out of hours events.

Develop and maintain strong relationships with corporate clients, internal operational departments and other stakeholders.

Ensure all meetings and events meet JLL’s quality standards and comply with health and safety regulations.

Continuously assess client feedback and implement improvements to enhance service quality.

Collaborate with the marketing team to promote JLLCRE backed events, such as pop-up’s, etc.

Create / update events related procedures / policies.

Ensure all bookings entered into the event management system are made in accordance with the departmental procedures.

Assist in ad-hoc meeting and event enquiries across the London Residential Offices and Regional UK Offices.

Monthly and quarterly consolidation of meeting and events statistics report for UK Workplace Lead.

Weekly and monthly consolidation of barista coffee orders, completed with respective billing codes ready for processing via Finance. 

The ideal candidate will have:

Proven experience as a Meeting & Events Executive or similar role within the corporate or hospitality industry.

Strong vendor management skills with experience in managing internal and external contractors and 3rd parties.

Exceptional organisational skills with the ability to manage multiple events simultaneously.

Excellent communication and interpersonal skills, with a client-focused approach.

A proactive, problem-solving attitude with the ability to work under pressure.

Independent and self-managing worker whilst also being a strong team player to ensure the team is working towards the same goals.

Confident telephone manner and excellent oral and written communication skills.

Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.

Ability to quickly learn and navigate new software and technologies.

Familiarity with an events management system would be beneficial. 

The ideal candidate will be:

A highly motivated, self-starter who ‘gets things done’.

A team player who also has the confidence and ability to work autonomously.

Detail and solution focused with a can-do attitude and a ‘sleeves rolled up’ mentality.

Enjoy a challenge.

Bring in their own unique perspective and personality to guide our clients.

A ‘people person’ with fantastic interpersonal and communication skills – both verbal and written.

Please note, for this role you will be required on-site across our 3 central London locations. Additional – primarily – London-based travel may be required from time to time depending on the scale and requirements of events taking place across our residential and regional offices. Depending on business levels, hybrid working will be available 1 day per week.

#LI-JA1

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.