Corporate Board Secretarial Specialist

Camana Bay

Monday to Friday 8:30 a.m. to 4:30 p.m.

Salary Range:  70,000 - 90,000 KYD

Onsite

This team will work closely with the business by providing oversight and provision of full company secretarial services, including overseeing and managing board and shareholder meetings, and undertaking corporate governance reviews.  This position will also be required to assist with the management and development of the Company’s company secretarial services with the aim of enhancing the Company’s competitive position and achieving its strategic objectives.  The position will also be required to assist with the mentoring and training of Board Support Coordinators with the aim of increasing the capacity of the team.

Some of the things you’ll be doing: 

Board Meetings: assist with preparation of agendas, collation and circulation of board papers, attend meetings, take minutes, draft resolutions, provide follow-up;Shareholders Meetings: issue notice of meetings, collate signed proxy forms, prepare minutes and scripts, complete filings;Corporate Governance Reviews: review existing agendas, frequency of meetings, information provided to the board, develop and benchmark against best practices;Lead the creation of performance indicators for each team member and monitor their performance against goals;Assess current and future staffing needs based on organisational goals and budget realities;Assist with building and maintaining a high-performance team through effective performance management, communication, and coaching of staff.  Promote quality through effective use of the organisation’s performance management system;Assist with the establishment of training for the company secretarial team on the various structures, systems, and identify knowledge deficits;Identify opportunities to grow and expand the business;Provide quotes for company secretarial proposals and liaise with clients and internal directors to win more business for the team;Develop and maintain effective strategic relationships with key stakeholders, including clients, regulatory bodies, financial institutions, attorneys, and other offices;Initiate and lead/assist with ad hoc projects as necessary

What technical skills, experience, and qualifications do you need? 

University Degree plus a legal or ICSA qualificationMinimum 5  years’ experience in a similar role in the Funds industry with at least one year in Management capacityStrong leadership skillsUnderstanding of Corporate Governance and having relevant local regulations and best practicesExperience in managing all facets of a chartered secretary/board support role, including but not limited to attendance at meetings, minute taking, liaison with Directors, clients and third parties, transcribing, and summarising dataExperience in successfully working to deadlinesExperience in effectively working as part of a teamAdvanced knowledge of Microsoft Office Suite

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