Job Summary

Reporting to the Director of Programs, the Coordinator for the oversight of the day-to-day operations of two or more residential programs serving people with developmental disabilities. The Coordinator is also responsible for providing leadership, vision, and direction in the following areas: client services; program development; fiscal management, regulatory compliance; physical plant management; and program staffing. 

Program Operations 

Participate and attend required meetings such as quarterly medical and clinical meetings and as needed, Day Program and Life Plan meetings. Ensure recommendations are occurring as prescribed  Along with the Residence Manager, ensure that programs meet and exceed all regulatory standards and that program staff follow all state and federal regulations, as well as HeartShare’s internal policies and procedures.  Ensure that programs satisfactorily pass both internal HeartShare surveys and OPWDD surveys/audit and that no 45 or 60 day letters are issued 

 

Documentation and Fiscal 

Manage review of approvals the Human Rights Committee (HRC), ensure monthly check of client records to determine expiring approvals, submit completed packages and check for approvals from HRC as needed   In accordance with the agency’s policy, secure documents for submission including but not limited to Scripts, Informed Consent Forms, PPT sign offs etc.   Along with the Program Manager, review Pcare daily to ensure that staff are documenting services as needed  Reconcile clients’ PA accounts bi-weekly and scan appropriate documents such as ledgers, receipts and bank statements to SharePoint monthly  As needed, complete bank withdrawals and ensure proper security and recording of funds  As needed, make requests from DOFM in accordance with the agency’s policy and process 

 Quality Assurance 

As needed, receive SODs from the QA department and disseminate to PPT  Develop the POCA and submit to the Director of Programs (DOP) for approval and ensure submission of approvals to QA  Complete observations as appropriate, provide timely feedback and completion of the form for submission 

 Staff Supervision and Development 

Hire, supervise and develop direct reports and staff  Participate in interview screenings, hiring events and job fairs  Approve staff evaluations by Assistant Coordinators based on the agency policies