CONTRACT SPECIALIST - 67014214 1 Date: Nov 14, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 841364 Agency: Agency for Persons with Disabilities Working Title: CONTRACT SPECIALIST - 67014214 1 Pay Plan: Career Service Position Number: 67014214 Salary: $48,000.00 - $52,000.00 Annually Posting Closing Date: 02/25/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) AGENCY FOR PERSONS WITH DISABILITIES POSITION: Property Analyst - Career Service WORKING TITLE: Contract Specialist POSITION NUMBER: 67014214 OPEN COMPETITIVE *This is an ANTICIPATED VACANCY* This position is not a Telework position and is required to report to the APD office located in Tallahassee, Florida. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including: + Annual and Sick Leave benefits. + Nine paid holidays and one Personal Holiday each year. + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ). + Flexible Spending Accounts. + Tuition waivers. + And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com . + Paid Maternity and Parental Leave. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. *Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response. SALARY RANGE $48,000.00 - $52,000.00 Annually $1,846.15 - $2,000.00 Bi-weekly Position Summary This is an intermediate level position that serves as the designated Agency for Persons with Disabilities’ (APD) employee responsible for developing, analyzing, and executing routine Contract Administration activities (routing, data entry, technical assistance). This position supports the APD Contract Administrator and the Agency in the development of strategic plans, policies and procedures pertaining to contracts. This position requires the ability to work independently, as part of a team, and/or as a team leader to achieve common goals in an effective and efficient manner while maintaining a high level of professionalism. This position requires independent decision-making within parameters of established laws, rules, regulations, policies and procedures. Duties include, but are not limited to: The Work You Will Do + Working with providers and APD staff in developing and implementing contract documents; coordinating and executing contract actions such as new contracts, amendments, renewals and extensions; maintaining proper contract files and conducting administrative functions such as contract closeout. + This position organizes workflow, tracks assignments, reviews incoming correspondence to determine action required, and composes routine correspondence for the Contract Administrator. Conducting research to obtain information necessary to assist the Contract Administrator and the Agency when responding to vendor and/or stakeholder contract inquiries. Communicates with customers, employees, persons outside the organization, the public, government, and other external sources and provides basic information as necessary. May identify issues or problems and research solutions. + Inputs and assists in maintaining contract-related information for all assigned contracts and agreements in various reporting systems such as the Florida Accountability Contract Tracking System (FACTS) and internal Agency tracking systems. + Prepares, processes, facilitates execution, manages, and monitors APD interagency agreements as assigned by the APD Chief of Contract Management. Conducts periodic contract manager file reviews as assigned and documents findings; accordingly, and conducts follow-up reviews of files requiring corrective action. + Participates in training opportunities pertaining to contracts, procurements, projects and related issues. + Attends internal and external meetings as required. + Executes special projects/assignments and performs other duties as required. Minimum Qualifications + Florida Certified Contract Manager Certification or Completion of Florida Certified Contract Manager Certification within one year of start date. + High School Diploma or its equivalent. + Preferred: Bachelor’s Degree or 4 years of relevant work experience in Contract Administration or Program Management. Knowledge, Skills, And Abilities Knowledge of: + State building codes and the Americans with Disabilities Act (ADA) related requirements. + Principles, techniques, materials, and equipment used in building construction. + Engineering design, construction, production and/or operations; and the ability to monitor and inspect building projects. + Understanding of contract and procurement laws, rules, regulations, and related Agency policies and procedures. + Microsoft Office Suite Software. Ability to: + Collect, evaluate and analyze data to develop alternative recommendations and solutions, document workflow and other activities relating to improvement of operational and management practices. + Organize information into logical formats for presentation in reports, documents and other written and visual materials. + Conduct research; utilize problem-solving techniques. + Work independently and/or as a team member. + Apply applicable laws, rules, regulations, policies and procedures relating to operational and management analysis activities. + Efficiently plan, organize and coordinate work assignments. + Communicate effectively. + Establish and maintain working relationships with others. + Use work related computer systems. + Provide support and technical assistance to internal or external customers. + Develop and implement policies, procedures, processes, and operational strategies relating to contracts. + Monitor and inspect building projects. Additional Information Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile. Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date. Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program. Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting. APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9). All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee