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Job SummaryHow to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.

Job Summary

Conferences & Events has an immediate opening for a Conference & Events Program Manager. This position will report to the Director of Conferences and Events. The Conference & Events Program Manager is responsible for event reservation scheduling, event planning and logistics, event setup and teardown, audio visual, bar service, coordination of services with other university departments and on-site event management.

Working some nights and weekends is required.

Responsibilities*

Customer Service

Respond to inquiries from the website, phone calls and other online event servicesProvide venue tours to potential clients

Manage Events at UM-Flint

Computerized scheduling of events, pre-event planning, pricing, on-site event management, setup/takedownPrepare rental agreementsCollect, process and track payments for external eventsPrepare event diagrams for clients and event staffEffectively communicate and enforce university policiesInspect building facilities and equipment, process work orders and follow upProvide problem resolution and customer service with facility usersCoordinate services with other departments and vendors, including Safety, Facilities, IT, NBC Administration and othersComplete accurate and thorough facilities reportsServe on a variety of campus and community committees as neededOn-site event management required on some evenings and weekendsSupervise bar service eventsMake recommendations on policies and pricingFunctionally supervise Event Staff, Evening Supervisor, Office Assistant, Bartender positions.

Bar Service

Create bar service agreementsCollect, process and track payments for bar serviceMake recommendations on bar service policies and pricing

Audio/Visual

Determine the Audio/Visual needs for events.Knowledgeable of equipment setup, operation of equipment during the event and equipment teardown after the event

Other Duties as assigned

Required Qualifications*Associate's degree or equivalent combination of relevant education and/or experience.One or more years of experience in event planning

Essential Job Functions

Must be able to lift equipment weighing up to 50 pounds for various event needs with or without reasonable accommodations.Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

Generous time offA retirement plan that provides two-for-one matching contributions with immediate vestingMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesEmployee and qualified dependent tuition support

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/

Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/

University of Michigan-Flint - Plan for Diversity, Equity and Inclusion

The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/

The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.

Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.

Modes of Work

Onsite
The work requires, or the supervisor approves a fully onsite presence.  Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department.  Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.