You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The Corporate Secretary’s Department oversees corporate governance, corporate regulatory compliance and company administration matters for the publicly traded parent company Sun Life Financial Inc. (TSX, NYSE, PSE: SLF), its principal operating insurance company Sun Life Assurance Company of Canada and all Canadian subsidiaries in the corporate structure. The role will be a member of the Corporate Secretary Department’s team that is responsible for managing the department’s compliance risks and ensuring the department’s operations and disclosure are compliant with relevant laws, regulations, internal policies and by-laws. The role’s main accountability includes non-financial regulatory compliance filings and related due diligence research, maintaining internal reporting procedures and company records, and participating in project work.

What will you do?

Prepare non-financial regulatory compliance filings for submission to federal, provincial and securities regulators across Canada and other jurisdictions

Conduct research and proper due diligence to ensure that the filings are completed in full compliance with related regulatory requirements and furnished with proper audit trails

Identify compliance requirements for day-to-day reportable compliance events in a compliance tracker and manage related processes and expectations with stakeholders involved

Maintain records for these companies, including information in the entity management database (GEMS) and signing authorities

Prepare required documentation (e.g. written documentation and certifications) to support the operating businesses for KYC requests, business transactions and applications, board proceedings, etc.)

Manage group mailboxes and triage requests

Develop compliance processes and workflows with the team and in collaboration with cross-functional stakeholders as needed

Process invoices and payments to sustain registrations and retain services required

Work collaboratively with the Board, Subsidiary Governance and Shareholder Services & Governance Solutions teams as required

Assist with other duties as delegated or assigned in the department, including routine and special projects, as required

What do you need to succeed?

3 to 6 years of experience as a Law Clerk or compliance or governance professional in a public company’s Corporate Secretary’s Department, law firm or in-house legal environment

Advanced computer skills (e.g. Microsoft Office applications, Adobe Acrobat Pro and data management systems) and use of office equipment

Ability to independently manage competing priorities with sensitivity to internal clients and deadlines

Meticulous, diligent, with a high attention to detail

Strong written and verbal communication skills

Excellent organizational skills

Team player with a strong work ethic and a desire for continuous improvement

Preferred Skills:

Law Clerk designation or equivalent

University degree or college diploma

Knowledge of entity and document management systems (GEMS and iManage knowledge an asset)

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential

Flexible Benefits from the day you join to meet the needs of you and your family

We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

We’re honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work® Canada

We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-MS

The Base Pay range is for the primary location for which the job is posted.  It may vary depending on the work location of the successful candidate or other factors.  In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance.  Certain sales focused roles have sales incentive plans based on individual or group sales results. 

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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