Club and Intramural Sports Coordinator
COCC
Position Details Position Information Position Title Club and Intramural Sports Coordinator Classification Title Classified Position Number B1203PD Grade Level 18 Starting Wage/Salary $23.12 - $24.05/hr plus exceptional benefits Close Date 05/21/2025 Open Until Filled No Open Until Filled Notes Position Type/Employee Class Classified Faculty Status Not applicable FTE 1.0 Contract Months 12 Overtime Eligible Non-Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose The Club/Intramural Sports Coordinator is responsible for the oversight of the COCC Mazama fitness facility and surrounding track, field, and tennis courts. This position develops and manages all Intramural sports and recreation activities, including the Fitness Center Attendants, and students coordinating Club and IM activities. Responsible for event setup and management, as well as administrative tasks. Essential Duties and Responsibilities Event Management: Plan, organize, and supervise the IM Sports activities, leagues, and events. Coordinate with Marketing and Public Relations and Campus Services to manage event setup, communication, and organization for races, home games, open play activities, tournaments, and sports league events. Develop and promote recreation programs across all four COCC Campuses in collaboration with the Assistant Director of Club/IM Sports. Responsible for all communications with IM leagues, as well as participant lists and waivers. Proactive oversight of risks associated with IM Sports activities and Mazama daily operations. Create marketing materials and promote sports/recreation opportunities on campus to students. Staff Oversight: Assist in hiring and also onboard, train, and provide on-site presence/guidance to Intramural Sports staff and Fitness Center Attendants as needed in promoting and carrying out intramural leagues, special events, and Mazama building operations. Manage complex schedules for student employees and IM leagues. Equipment Management: Responsible for the organization of IM equipment. Assist in reporting needed facility and equipment repairs to the Assistant Director of Club and IM Sports. Oversee and secure Mazama facility at the end of regular opening hours to ensure facility safety. Administrative Functions: Serve as the primary staff member for Mazama operations for the evening shifts. Participate in Student Affairs Division Meetings. Participate in campus committees, task forces, and hiring committees as approved by supervisor. Other administrative duties as assigned. Department Specific Work Schedule:
Academic year Monday – Thursday 2:00 -10:00 p.m., Friday 12:00 – 8:00 p.m.
Summer schedule – Monday – Thursday hours TBD, Friday 8:00 – 12:00 p.m.
Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Must be able to handle a variety of responsibilities, ranging from staff management and safety, with minimal supervision. Ability to manage complex schedules. Must be able to manage a facility with a large number of users, and ensure a clean and safe environment during evening hours. Ability to work independently, manage priorities, and meet deadlines. Must be able to oversee Mazama building operation in the absence of the Assistant Director of Club and Intramural Sports. Must be able to communicate and interact effectively with a diverse group of individuals, including students, staff, and community members. Knowledge of a variety of intramural sport activities and experience administering sport leagues and tournaments (i.e., team sports, singles/doubles activities, special events). Ability to effectively plan and conduct events, especially those related to Intramural and Club Sports programs. Ability to lift more than 50 pounds on an occasional basis; less than 50 pounds on a frequent basis. Ability to work both indoors and outdoors in all types of weather. Ability to use software programs and database systems including Microsoft Office Suite, Canva, email, website editing, and basic desktop publishing. Must be able to represent the College in a positive, professional manner.
Ergonomic Requirements Working hours are regular, per the established work schedule communicated by the supervisor to meet work requirements. Work schedule may require flexibility to meet the varying activities of the position. Work is performed in a gym or sports recreation area. While performing the duties of this position, the employee is required to function effectively indoors in an office environment or open recreation area with the ability to sit or stand at workstations for extended periods. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting up to 25 pounds may be required. Computer screen is used more than 75 percent of the time. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements Education: Associate’s degree Experience: Two years’ in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management. One year of event planning experience. Necessary Special Qualifications:Current First Aid Card with Current CPR certification or ability to obtain at the College expense within 60 days of employment. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Bachelor’s degree with an emphasis in Recreation, Health, Exercise Science, Physical Education, Kinesiology, or related field. Experience: Experience working at a community college. Experience overseeing a facility or department with multiple employees on various schedules. EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose The Club/Intramural Sports Coordinator is responsible for the oversight of the COCC Mazama fitness facility and surrounding track, field, and tennis courts. This position develops and manages all Intramural sports and recreation activities, including the Fitness Center Attendants, and students coordinating Club and IM activities. Responsible for event setup and management, as well as administrative tasks. Essential Duties and Responsibilities Event Management: Plan, organize, and supervise the IM Sports activities, leagues, and events. Coordinate with Marketing and Public Relations and Campus Services to manage event setup, communication, and organization for races, home games, open play activities, tournaments, and sports league events. Develop and promote recreation programs across all four COCC Campuses in collaboration with the Assistant Director of Club/IM Sports. Responsible for all communications with IM leagues, as well as participant lists and waivers. Proactive oversight of risks associated with IM Sports activities and Mazama daily operations. Create marketing materials and promote sports/recreation opportunities on campus to students. Staff Oversight: Assist in hiring and also onboard, train, and provide on-site presence/guidance to Intramural Sports staff and Fitness Center Attendants as needed in promoting and carrying out intramural leagues, special events, and Mazama building operations. Manage complex schedules for student employees and IM leagues. Equipment Management: Responsible for the organization of IM equipment. Assist in reporting needed facility and equipment repairs to the Assistant Director of Club and IM Sports. Oversee and secure Mazama facility at the end of regular opening hours to ensure facility safety. Administrative Functions: Serve as the primary staff member for Mazama operations for the evening shifts. Participate in Student Affairs Division Meetings. Participate in campus committees, task forces, and hiring committees as approved by supervisor. Other administrative duties as assigned. Department Specific Work Schedule:
Academic year Monday – Thursday 2:00 -10:00 p.m., Friday 12:00 – 8:00 p.m.
Summer schedule – Monday – Thursday hours TBD, Friday 8:00 – 12:00 p.m.
Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Must be able to handle a variety of responsibilities, ranging from staff management and safety, with minimal supervision. Ability to manage complex schedules. Must be able to manage a facility with a large number of users, and ensure a clean and safe environment during evening hours. Ability to work independently, manage priorities, and meet deadlines. Must be able to oversee Mazama building operation in the absence of the Assistant Director of Club and Intramural Sports. Must be able to communicate and interact effectively with a diverse group of individuals, including students, staff, and community members. Knowledge of a variety of intramural sport activities and experience administering sport leagues and tournaments (i.e., team sports, singles/doubles activities, special events). Ability to effectively plan and conduct events, especially those related to Intramural and Club Sports programs. Ability to lift more than 50 pounds on an occasional basis; less than 50 pounds on a frequent basis. Ability to work both indoors and outdoors in all types of weather. Ability to use software programs and database systems including Microsoft Office Suite, Canva, email, website editing, and basic desktop publishing. Must be able to represent the College in a positive, professional manner.
Ergonomic Requirements Working hours are regular, per the established work schedule communicated by the supervisor to meet work requirements. Work schedule may require flexibility to meet the varying activities of the position. Work is performed in a gym or sports recreation area. While performing the duties of this position, the employee is required to function effectively indoors in an office environment or open recreation area with the ability to sit or stand at workstations for extended periods. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting up to 25 pounds may be required. Computer screen is used more than 75 percent of the time. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.
Minimum Requirements Education: Associate’s degree Experience: Two years’ in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management. One year of event planning experience. Necessary Special Qualifications:Current First Aid Card with Current CPR certification or ability to obtain at the College expense within 60 days of employment. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Bachelor’s degree with an emphasis in Recreation, Health, Exercise Science, Physical Education, Kinesiology, or related field. Experience: Experience working at a community college. Experience overseeing a facility or department with multiple employees on various schedules. EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions
Required fields are indicated with an asterisk (*).
* What is your highest level of education? No High School Diploma or GED High School Diploma or GED Professional Certification or License (not a degree) Associates Degree Bachelors Degree in Progress Bachelors Degree Masters Degree In Progress Masters Degree Ph.D. in Progress Ph.D. J.D. M.D. Other Doctorate Level Degree * Please describe your previous experience in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management.(Open Ended Question)
* Please describe how you meet the requirement of a minimum of one (1) year of event planning experience.(Open Ended Question)
* Do you have a First Aid/CPR/AED certification (or the ability to obtain within 60 days of employment)? Yes No, however I am willing to obtain certification * The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent. I meet all minimum requirements (education and experience) listed for this position. I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree. My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area. I have less than the minimum years' experience in the area(s) required. * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.(Open Ended Question)
* The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work and have the ability to arrive in the United States without the College’s support to be considered for this position. Are you, or will you be eligible to work and have the ability to arrive in the United States without the College’s support by the start date of this position? Yes No * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes No In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)(Open Ended Question)
* Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran No, I am not a veteran If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.(Open Ended Question)
* Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College Yes, I will provide my consent when requested No, I will not provide my consent when requested Required Documents Required Documents Resume/Vitae Cover Letter College Transcript 1 (unofficial) Optional Documents Letter of Recommendation 1 College Transcript 2 (unofficial) US Military DD 214
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