Duties: External candidates, the non-negotiable annual salary for this position is $56,731.74 (NAGE Unit 1, Grade 16, Step 1)

Support staff to the administration (where assigned) in accordance with Department of Corrections Vision, Mission, and Core values. Major job duties consist of scheduling in-person visits utilizing Inmate Management System, processing Visitor Applications utilizing Criminal Justice Inquiry System and maintain facility master visitor list. This includes complete criminal background and Victim Notification Registry checks, return improper or incomplete application, notify all visitors in writing of approval or in the case of denial, the reasons for such through the Visitor Status Notification Form and ensure visitors are not placed on more than one individual’s visiting list. Process vendors in PASS and maintain facility vendor list, prepare memorandums and monthly, weekly and quarterly reports. Record and distribute meeting minutes when needed and maintain several databases daily. Open and clearly respond to incarcerated individuals mail and civilian calls in a timely fashion and have knowledge of Department of Correction Policy Procedure. Maintain accurate and current files, exercise and maintain sound judgement and maintain confidentiality in handling all materials; Maintain a professional relationship with department staff. Excellent word processing and proofreading skills. Ability to work independently and have excellent organizational skills.

Comments:

This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply.

Duties: External candidates, the non-negotiable annual salary for this position is $56,731.74 (NAGE Unit 1, Grade 16, Step 1)

Support staff to the administration (where assigned) in accordance with Department of Corrections Vision, Mission, and Core values. Major job duties consist of scheduling in-person visits utilizing Inmate Management System, processing Visitor Applications utilizing Criminal Justice Inquiry System and maintain facility master visitor list. This includes complete criminal background and Victim Notification Registry checks, return improper or incomplete application, notify all visitors in writing of approval or in the case of denial, the reasons for such through the Visitor Status Notification Form and ensure visitors are not placed on more than one individual’s visiting list. Process vendors in PASS and maintain facility vendor list, prepare memorandums and monthly, weekly and quarterly reports. Record and distribute meeting minutes when needed and maintain several databases daily. Open and clearly respond to incarcerated individuals mail and civilian calls in a timely fashion and have knowledge of Department of Correction Policy Procedure. Maintain accurate and current files, exercise and maintain sound judgement and maintain confidentiality in handling all materials; Maintain a professional relationship with department staff. Excellent word processing and proofreading skills. Ability to work independently and have excellent organizational skills.

Comments:

This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) five years of full-time, or equivalent part-time, experience in office work, of which (B) at least two years must have been in a supervisory or administrative capacity, or (C) an equivalent combination of the required experience and the substitutions below:

''I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.

''II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. ''

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. ''

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience. ''

Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) five years of full-time, or equivalent part-time, experience in office work, of which (B) at least two years must have been in a supervisory or administrative capacity, or (C) an equivalent combination of the required experience and the substitutions below:

''I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.

''II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. ''

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. ''

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience. ''

Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.