Clerk of the Planning Commission (OPEN & PROMOTIONAL) Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/4825355) Apply  Clerk of the Planning Commission (OPEN & PROMOTIONAL) Salary $44,852.85 - $62,780.71 Annually Location WA 99260, WA Job Type Regular Job Number 25-00030 Department Building and Planning Opening Date 02/07/2025 Closing Date Continuous FLSA Non-Exempt + Description + Benefits + Questions Job Summary This position will be scheduled to work 37.5 hours per week. This position provides administrative support to the Spokane County Planning Commission and Growth Management Act Steering Committee of Elected Officials (SCEO). Work is performed with considerable independence requiring utmost confidentiality under the direction of the Planning Business Manager. The incumbent works with general supervision and initiative in interpreting or adapting guidelines and establishing work procedures and priorities using problem-solving and decision-making techniques, and for providing supportive assistance. WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract submitting applications between 2/7/25 and 2/14/25. First consideration will be given to applicants working in Planning in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants. TOTAL COMPENSATION: $57,411 - $80,359 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices. Examples of Duties + Oversees and coordinates the process for appointments to and for the planning commission, including announcements/advertising, application processing, communication with applicants, and the preparation and maintenance of all related documentation, information, and records. + Establishes and maintains the Planning Commission and SCEO Master Calendar and coordinates the scheduling of meetings and executive sessions with director of planning, Chair of the planning commission, and chair of the SCEO and ensures the notification of parties. + In accordance with county code and state law, collects compiles, and provides data in response to public records requests received by the Planning Commission + Provides information and/or policy and procedure guidelines regarding a wide variety of issues, including proceedings and decisions, with a high degree of tact, judgment, and confidentiality. Responds to public inquiries in person, by telephone, email or in written correspondence in a courteous and timely manner. + Responds to and disseminates all incoming email requests from the public on behalf of the Planning Commission and SCEO. + Assists the public in participating in to proceeding through various hearing processes. + Provides clerical support for public meetings of the planning commission and SCEO, including coordinating the set-up of recording and amplifying equipment and materials, making copies of pertinent meeting documents as necessary, assisting, organizing and maintaining minutes of all commission members actions and performing follow-up clerical procedures between meetings. + Attends meetings as needed or instructed by supervisors or the Planning Department. + Provides support for research projects, statistical compilations, written reports, etc. Creates and maintains computer reports, spreadsheets and word processing documents. + Provides reports to the Planning Business Manager and/or commission members, as requested. + Assists in attesting Commissioner resolutions and documents on behalf of the Director of Planning. + Assists the Planning Business Manager in maintaining the policy and procedure manual for the office. With Supervisor’s approval, provides input and initiates change with regard to departmental policies, procedures, forms used, etc. + Assists the Planning Business Manager with the department’s record storage including inputting, retention and disposition. + May assist in serving as office liaison with Information Systems personal computer staff. + Maintains confidentiality of all sensitive reports, correspondence and conversations. + Prepares, updates, compiles and/or distributes a variety of routine documents such as correspondence, reports, pamphlets, training materials, advertisements, legal documents and/or forms, as requested. + May prepare or assist in the preparation of purchase orders and vouchers for payment of bills, including those associated with travel. May process payments, prepare deposits and reconcile P-cards, as assigned. + Orders supplies; maintains office inventory and fixed assets. + Provides support and back-up work for other departmental staff as needed and instructed by the supervisors or the Planning department. + Performs other related duties as required/assigned. Minimum Requirements + High School diploma or GED equivalent, associate degree preferred. + Two (2) years of progressively responsible administrative, technical and/or clerical work. + Related course work and/or training may be substituted, year for year, for up to two years of the required experience. Selection Factors + Knowledge of laws, legal terminology and legal and legislative processes as they apply to the Planning Department and Planning Commission/ SCEO. + Knowledge of principles and practices of public administration and the political process. + Knowledge of English composition as it relates to the preparation of various documents. + Knowledge of policies, procedures, practices and relevant legal requirements applicable to public meetings and other specialized public office functions. + Knowledge of the purpose and organization of County government. + Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction. + Skilled in establishing and maintaining effective working relationships with the Planning Commission, SCEO, other elected officials, department heads, employees, public and private officials and the public. + Skilled in the use of personal computer, software and equipment related to performing the required duties. + Ability to prepare technical reports. + Ability to effectively handle multiple tasks under time-sensitive conditions. + Ability to read, analyze, comprehend, interpret and summarize a variety of administrative and technical data and verbally or in writing relate it to the Planning Commission/ SCEO. + Ability to transcribe notes, prepare accurate minutes of meetings. + Ability to schedule and reschedule meetings and hearings. + Ability to draft/edit/finalize documents under time constraints with both speed and accuracy. + Ability to understand regulations for archival and disposition of records. + Ability to work independently with little or no supervision. + Ability to proofread documents. + Ability to accurately and effectively organize information and perform multiple tasks. SPOKANE COUNTY Employee Benefits Summary The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change. PAID TIME OFF Spokane County Observed Holidays Up to 10 (ten) paid holidays are observed by Spokane County. PTO Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years. Vacation For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language). Sick Leave Sick leave is earned at 1 day per month and can be taken as the days are accumulated. Other Leaves Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave. INSURANCE BENEFITS Medical Insurance Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month). 2024 Rates: Premera Employee Only: $38.04 per month Employee & Spouse: $149.52 per month Employee & Family: $209.60 per month Employee & Child(ren): $136.16 per month Kaiser: Employee: $35.92 per month Employee & Spouse: $140.56 per month Employee & Family: $196.06 per month Employee & Child(ren): $128.58 per month Dental Insurance Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. 2024 Rates: Delta Dental Willamette Dental Employee: $5.74 per month Employee: $5.98 per month Family: $11.48 per month Family: $11.96 per month Group Life Insurance The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County. Long Term Disability Coverage Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability. RETIREMENT Retirement Plan (401a) Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement. Additional Retirement Plan Option (457b) Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan. VOLUNTARY BENEFITS AFLAC Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium. Travel Assistance Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County. Flexible Spending Plan (FSA) Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA. Voluntary Term Life Insurance Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed. WORK/LIFE PROGRAMS Employee Assistance Program Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns. Reduced Cost Bus Pass Program Spokane County participates in a program with STA which discounts bus passes to $5 a month. Wellness Programs There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction. Discounts There are local and national discounts available to Spokane County employees. 01 Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "None of the above apply"). + I am in the open position's department and my position is covered by the 1553 collective bargaining agreement + I am in another department and my position is covered by the 1553 collective bargaining agreement + I am in a position covered by the Master Contract collective bargaining agreement (not 1553) + I am in a position covered by another collective bargaining agreement (not 1553 or Master Contract) + None of the above apply Required Question Employer Spokane County Address 824 N Adams Spokane, Washington, 99260 Phone 509-477-5750 Website http://www.spokanecounty.org/employment