67898BRAuto req ID:67898BRJob Code:403027 Staff Assistant II-Specialist Department Office Location:USA - MA - Cambridge Business Title:Class Recordings AssistantSub-Unit:------------ Appointment End Date:15-May-2026Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :052Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: Minimum 1 year of experience in office administration and customer service. Education beyond high school may count toward experience. Additional Qualifications and Skills: We are looking for people who have: + Excellent organizational, prioritization, and communication skills + Strong attention to detail and accuracy + A commitment to high-level customer service + Experience managing sensitive medical information and demonstrated ability to handle confidential information with discretion + Ability to work independently with minimal supervision, as well as collaboratively as part of a team, in a fast-paced, high-volume environment + Willingness and ability to work beyond scheduled hours on an occasional and as-needed basis + Technologically proficient in MS Office, specifically Excel, and with collaboration tools such as MS Teams and SharePoint + Familiarity with Canvas Additional Information: This is a term appointment currently expected to extend through May 15, 2026, with potential for renewal subject to funding and departmental need. This part time position works 17.5 hours per week during the academic year and is placed on a seasonal leave of absence (unpaid) for the summer break. The academic year work schedule begins a few days before the start of the fall term. We regret that Harvard Law School is unable to provide visa sponsorship for staff positions. All offers are made by HLS Human Resources. Department:Dean of Students OfficePre-Employment Screening:Identity Schedule:17.5 hours per weekJob Function:Faculty & Student Services, General AdministrationPosition Description: As a Class Recordings Assistant, you will: + Facilitate timely dissemination of class recordings to eligible students, collaborating with DOS student support staff, Registrar’s Office staff, and/or HLS Information Technology Services (ITS), as appropriate. + Communicate with students and/or faculty regarding the recording delivery process, and respond to questions or concerns about policy, procedure, or recording delivery status. + Maintain data related to recording delivery and removal. + Assist DOS student support staff with exam hotline support during exam periods. + As needed, provide back-up support for approving or denying class recording requests based on HLS policies as outlined in the Handbook of Academic Policies. + May assist in preparing reports for DOS and/or Student Services leadership. School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Dean of Students Office (https://hls.harvard.edu/dept/dos/) (DOS) works with faculty and other Harvard Law School (HLS) administrative offices to orient 1,800 students to law school life and to provide resources and counseling on a variety of matters that may arise in both students’ academic and personal lives. The Class Recordings Assistant will support HLS administrative staff by managing the dissemination of class recordings and the data entry and record keeping related to such requests. This position will also serve as back-up for recording team members who review requests from students who have personal or medical emergencies. Commitment to Equity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: + Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. + Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. + Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. + Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. + Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. + Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. + Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. + Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. + Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston. Work Format:Remote LinkedIn Recruiter Tag (for internal use only):#LI-WK1Work Format Details:This position may be performed remotely; the option for hybrid work is also available for local candidates. All remote work must be performed within a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT and WA). *exempt positions only About Us:Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (https://hls.harvard.edu/)  is a place where you can thrive.