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Exemption Status:

Non-Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

8:00am - 4:30 pm

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

40

Cost Center:

25080 - 5800 Administration

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

I. Major Responsibilities:
1. Oversees and manages Department staff in conjunction with Department Manager. Acts as a motivator, supervisor and mentor.
2. Answers telephone inquiries, appropriately triages calls and records complete and accurate information. Provides and documents instructions given to callers in the EHR. Uses the call process in EHR consistently.
3. Schedules appointments. – a. Uses templates correctly. b. Uses appointment types and times correctly. c. Utilizes all PCP sites for scheduling same-day appointments. d. Schedules TCM for all offices appropriately. e. Ensures patients' insurance is active prior to scheduling appointments.
4. Precepts and assists with training of new personnel. Assists with training and education to the department. Assists existing personnel with needs throughout the department.
5. Provides INR and Task bin back-up to on-site nurses.
6. Understands and applies the self-pay policy to inform patients of their financial obligations when arriving for their appointment.
7. Orders and maintains departmental supplies, comfortable environment and equipment to maintain a productive work environment for staff.
8. Provides and maintains proper phone etiquette and good customer service. Able to handle caller complaints, deescalate situations, maintain professionalism during difficult interactions and assist in providing service recovery to salvage a sub-optimal experience.
9. Demonstrates a working knowledge of HIPAA guidelines. Adheres to our policies for releasing patient information. Understands the difference between and can explain to patients the difference between a healthcare proxy, power of attorney and HIPAA appointee.
10. Maintains knowledge of current coding, OSHA and CLIA regulations, and HPS policies.
11. Assists coworkers as possible to assure smooth office operation and delivery of excellent services through teamwork, following appropriate workflows.
12. Performs other duties and projects as assigned.

Standard Staffing Level Responsibilities:
1. Complies with established departmental policies, procedures and objectives.
2. Attends variety of meetings, conferences, seminars as required or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
6. Maintains, regular, reliable, and predictable attendance.
7. Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Graduation from an accredited school of nursing with current licensure by the Commonwealth of Massachusetts.

Experience/Skills:
Required:
1. Knowledge of medical specialty.  
2. Minimum 1 year of health care experience.  
3. CPR certification.  
4. Basic computer knowledge.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments.  The competencies will be maintained and attached to the departmental job description.  Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

On-the-job time is spent in the following physical activities:
1. Stand - 2/3
2. Walk - 2/3
3. Sit - 1/3
4. Talk or hear - 2/3
5. Uses hands to finger, handle or feel - 2/3
6. Push/pull - 1/3 to 2/3
7. Stoop, kneel, crouch or crawl - 1/3
8. Reach with hands and arms - 1/3 to 2/3

This job requires that weight be lifted, or force be exerted:
1. Up to 10 pounds - 2/3
2. Up to 25 pounds - 1/3 to 2/3
3. Up to 50 pounds - 1/3
4. Up to 100 pounds - 1/3
5. More than 100 pounds - 1/3

This job requires exposure to the following environmental conditions:
1. Work near moving mechanical parts - 1/3
2. Toxic or caustic chemicals - Up to 1/3
3. Risk of electrical shock - Up to 1/3
4. Infectious Diseases - 2/3
5. Physical +/or Verbal Abusiveness - 1/3 to 2/3
6. Rotating Shifts - Up to 1/3
7. PPE when indicated - 1/3 to 2/3
 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.