We’re building a reputation as the place to be in Defence. Uniquely aligned to our nation’s strategic priorities, we are bringing to Australia leading-edge US capabilities that many can only imagine. We have an unparalleled local understanding of the needs of the ADF and an 800-strong team committed to doing the right thing for Australia and each other. No wonder we are increasingly recognised as a partner of choice for Defence, for industry and for those looking to define possible in their career.
Northrop Grumman Australia partners with the Royal Australian Air Force to provide through-life support for its fleet of C-27J Spartan Airlifter aircraft. The C-27J complements the Australian Defence Force’s existing Air Mobility fleet and provides airlift of people, equipment and supplies to support Humanitarian Disaster Relief and crisis response in Australia and nearby regions.
We are seeking an experienced Administration Manager / Personal Assistant to provide high-level executive support to the C-27J Program Manager and Senior Leadership Team (SLT). This role is integral to ensuring seamless operations across multiple sites, managing key administrative functions, and leading a high-performing business support team.
Your Role
Provide executive-level support, including managing calendars, emails, and expense claims for the Program Manager and SLT.
Coordinate travel arrangements and Program-level meetings, including scheduling, minute-taking, and action tracking.
Prepare reports, presentations, and business documents with accuracy and attention to detail.
Oversee the coordination of C-27J All Hands briefings and site events.
Manage administrative processes, including onboarding, document control, and site operations.
Lead and develop a high-performing team, driving efficiency and excellence in business support.
About You
Proven experience as a Personal Assistant or Senior Administrator supporting senior leadership.
Strong organisational and multitasking abilities in a fast-paced, high-pressure environment.
Proficiency in Microsoft Office and SharePoint Administration.
Excellent communication skills, with the ability to engage effectively with internal and external stakeholders.
A proactive, solutions-focused approach with exceptional attention to detail.
Leadership experience, with a track record of mentoring and managing high-performing teams.
What we Offer
Whatever your role, life stage or background, you can shape your career here in your way with highly challenging work, great colleagues and career development, plus a range of flexible benefits and working patterns.
Professional Development – further education, leadership development, professional industry memberships and unlimited access to a range of online training
Purchased annual leave
Salary packaging including novated car leases
Generous paid parental leave
Volunteer and enhanced Reservist Leave
Health & Wellbeing program
Employee Assistance Program
Everyone Matters
Doing the Right Thing and Sharing Success are two values underpinning how we behave at Northrop Grumman. Here, everyone matters and we proudly encourage individuals from all backgrounds and all abilities to apply to join our diverse and inclusive workforce. Aboriginal and Torres Strait Islander people are welcome and encouraged to apply.
Defining Possible is our mantra and we are committed to making sure that works for our people’s careers too. What’s Your Possible?
As a Defence security clearance is required for this role, you must be an Australian Citizen. International Traffic in Arms Regulations (ITAR) are applicable, as such your nationality may be a factor in determining your suitability for this role. You will also need to satisfy police checks and employment screening verification.