Posting Detail Information Working TitleBusiness Officer Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202402158AP Position TypeAdmin Professional/ Research Professional Classification TitleProf/Indiv Contributor II Number of Vacancies1 Work Hours/Week40 Proposed Annual Salary Range$70,000 - $80,000 commensurate with experience and qualifications Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on01/20/2025 Description of Work Unit The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention, and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. Based on our goals, values, and our commitment to inclusive excellence, the Office of the Registrar seeks to hire team members who demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a commitment to treating others with respect and an internal motivation for doing the work we do. Position Summary Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment. This is a full-time 12-month administrative professional position that reports directly to the Director/University Registrar. This position oversees the business operations, administration, and overall management of departmental financial and human capital resources. This position serves as the primary fiscal/budget officer for the Office of the Registrar by advising and assisting the Director in all matters related to fiscal management. It provides oversight, both strategic and managerial, of the financial and budgetary practices of the office, which requires full knowledge of university and state policies and procedures. As the HR Liaison, this position is the departmental resource for payroll, time clock, benefits, sick and annual leave, parental leave, FMLA , workers’ compensation, searches, promotions, and all other policies and procedures related to human resources. This position requires a strong working knowledge of Kuali Financial System, Oracle, and Talent Management System. Through onboarding, training, professional development and role modeling, this position contributes to the advancement of diversity, equity and inclusion efforts in the department and division. Required Job Qualifications All required job qualifications must be referenced in application materials to be considered for this position. The following items are required: + Bachelor’s degree in accounting, finance, business, human resources, or a related field that emphasizes analysis, critical thinking, and communication skills. (Will consider four years relevant professional work in lieu of a degree) + Two years of professional accounting experience. + Two years of professional budgeting experience. + One year of professional human resources experience. + One year of supervisory experience. (will consider supervision of student staff) + Demonstrated experience working with data, including conducting data queries and performing analyses. + Excellent written and oral communication skills. + Personal and professional commitment to diversity, equity, and inclusion ( DEI ) as demonstrated by active engagement in any of the following areas: creating inclusive training practices or operating procedures; participating in DEI trainings, professional development, or service opportunities; ensuring data integrity that supports diverse constituents; or fostering welcoming and inclusive work environments for colleagues, students, faculty, or staff from diverse communities and backgrounds. Preferred Job Qualifications Preferred qualifications are not required to be considered for this position but are highly desired. Please address in application materials. Preferred qualifications include: + Master’s degree in business, human resources or related field + Human resources credential, such as PHR / SPHR , or SHRM -CP/ SHRM - SCP + 3+ years of administrative-level university budgeting experience + Demonstrated experience with Kuali Financial System, including business, financial, and budgeting functions + Demonstrated experience with Oracle human resources system + Demonstrated understanding of how technology can be used to facilitate effective and efficient service and processes. + Demonstrated ability to work independently and to exercise initiative + Demonstrated ability to foster productive relationships across departments in a large organization + Demonstrated experience with financial reporting systems such as: Vista Reports, ODS , Web Focus, Excel and Access as well as writing reports and documentation of policies and procedures. + Excellent customer service skills, including but not limited to working with Human Resources and the Office of Equal Opportunity + Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes + Knowledge of University and State financial policies, and a strong understanding of the Land Grand Mission of Colorado State University Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Essential Duties Job Duty CategoryBudget Management Duty/Responsibility + Assist with the development of annual budget of approximately $3M and projections of future budgets + Act as strategic advisor to the Director on all matters related to budget planning and forecasting + Monitor on a continual basis the budget, sources of revenue and expenditures of the Office of the Registrar to prevent both deficit spending and high year-end balances; collaborate with the Director to modify spending, as necessary + Coordinate monthly budget projections to review expenses and pending activities to ensure they remain within established budgetary limits + Oversee accounting operations within the department to ensure that financial policies and procedures are consistently followed, and that all accounting functions and transactions are executed in a timely and correct manner + Analyze business practices and create solutions for improved stewardship of financial resources and meeting fiscal deadlines + Approve all transactions in the Kuali Financial System, including pCard reallocations and travel reimbursements + Approve all budget transfers and expenditures (transactions) under $1,000 + Conduct daily transaction approvals and monthly account reconciliations; with the latter, identify and correct errors while implementing effective measures to avoid future recurrences + Formulate and implement goals and strategies related to personnel and financial procedures and processes + Train Registrar staff on university policies and procedures and the software applications pertaining to their respective responsibilities where budgetary functions are decentralized within the office + Communicate and coordinate the Office of the Registrar budget (salary savings, budget construction, etc.) with the VPEA Central Office Budget Officer Percentage Of Time40 Job Duty CategoryHuman Resources Liaison Duty/Responsibility + Lead the human resources functions of the office including payroll, benefits, sick and annual leave, parental leave, FMLA , short-term disability, leave without pay, time clock management, and all other policies and procedures related to human resources. + Manage the hiring process for Administrative Professional, State Classified, Temporary Non-Student Hourly, and Student employees from position planning and job description development, through hiring and onboarding. + Provide training on HR topics, promote professional development of staff, moderate personnel issues, develop a strategic plan to increase/maintain employee engagement and retention, perform exit interviews and work with managers to maintain a positive work environment. + Facilitates performance interventions and confidential matters related to employee relations. Serves as liaison between leadership and staff members around conflict resolution and will create recommendations and action plans for successful outcomes. + Coordinate mentorships between new staff members by facilitating growth opportunities. + Provide training on HR topics and systems, promote professional development of staff, moderate personnel issues as appropriate, develop a strategic plan to increase/maintain employee engagement and retention, perform exit interviews, facilitate learning from outcomes of exit interviews and work with managers to maintain a positive work environment. + Identify measures to assess and implement corresponding improvements throughout the organization to increase efficiency, customer service, and overall organizational outcomes. + Serve as the Equal Opportunity Coordinator, Search Chair or Search support as needed on Office of the Registrar searches. + Direct the Promotion/Alternative Appointment Request process on an as needed basis. + Manage the annual salary exercise for Administrative Professional and State Classified employees. + Process terminations in the HR System, and conduct exit interviews. Percentage Of Time40 Job Duty CategorySupervision Duty/Responsibility + Mentor and supervise one State Classified employee (Administrative Assistant II). + Direct the daily work flow, and provide input to ensure the timely and accurate completion of tasks related to administrative support, finance, travel, and HR. + Develop goals and objectives through the annual performance planning and review process. + Stay current with daily tasks, procedures and tools in order to understand needs and concerns. Percentage Of Time10 Job Duty CategoryOther Responsibilities Duty/Responsibility + Keep up to date on general activities in the Office of the Registrar to ensure Business functions coordinate with and meet the needs of department/university functions and priorities. + Actively engage with diversity, equity, and inclusion activities consistent with CSU’s Principles of Community. Foster a respectful, inclusive, and welcoming work environment that supports the diverse needs of students, faculty, staff, and colleagues. + Read and respond to emails in a timely manner; be responsive to inquiries from institutions within the CSU System. + Actively participate in trainings, meetings and committees as requested. + Other responsibilities to be assigned by Executive Director and/or senior leadership on an as needed basis. Percentage Of Time10 Application Details Special Instructions to Applicants To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactMichael Marr, michael.marr@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter + Resume Optional Documents