The Business Assistant (BA) ensures the smooth performance of daily office services functions and provides administrative support for a team or location.  This BA position works primarily on-site at our M Physicians Administrative Office and assists in supporting needs of the Facility Operations team and maintaining consistent services across our UMP facilities. This position is part of a larger admin support team that provides daily services at multiple facilities. The BA will cross-train in other roles to be able to provide back up support and help the team maintain daily tasks across our system.

What you will do as a Business Office Assistant:

Process invoices for payment and ensure proper coding to Facilities budget categories.Research and resolve invoice issues and account balance discrepancies.Manage rent roll for company-wide leases. Create ID badges and access badges for employees company-wide and for multiple security systems.Assist with security system changes, camera monitoring, conducting audits, and providing reports for physical security at multiple locations.Maintain key inventories for company facilities.Assist with office moves, remodels, space mapping, etc.Manage signage requests, manage signage guidelines, conduct regular audits of signage at multiple locations, assist with creation of signage.Support LEAN efforts with clean up and organization.Post/update materials for UMP internal website, maintain vendor contact list and shared MS Teams files.Assist with purchasing for facility repairs, supplies, etc.Provide back up support to other roles, including managing incoming/outgoing mail, directing couriers and deliveries, assisting with building maintenance requests, and other daily tasks required to support the needs of on-site and remote workers.

What you will need:

Post-secondary education (Bachelor’s or Associate’s Degree) or equivalent facilities knowledge, training and experience. 2+ years of general office support or facilities management experience.Excellent computer and customer service skills.  Microsoft Word, Excel, and Outlook skills required. Basic aptitude for machines and mechanical equipment.  Exhibits professionalism and willingness to learn.Able to work effectively with all levels of management, external constituents, and co-workers.

Location: 720 Washington Ave. Minneapolis, MN 55455

Hours: 1.0 FTE, 40 hours per week

Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more!

University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.

Join us on a mission to advance medicine.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.