Job Title Business Coordinator I Agency Texas A&M University Department Finance - College of Architecture Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description What we want The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. What you need to know Salary: Compensation will be commensurate to selected hire’s experience. Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + Bachelor’s degree or equivalent combination of education and experience. + Two years of related experience in general office, accounting, or personnel operations. Preferred Qualifications + Success working within teams in a business setting. + Previous TAMU experience. + Experience with Aggiebuy, Concur, and FAMIS/Canopy. Knowledge, Skills, and Abilities + Ability to multitask and work cooperatively with others. + Knowledge of word processing and spreadsheet applications. + Interpersonal and communication skills. + Planning and organizational skills. + Ability to interpret and explain state and TAMU regulations/rules, policies, and procedures to staff, customers, and vendors. Essential Duties/Tasks: Financial Oversight and Reporting + Reviews and approves vouchers and requisitions. + Reviews and audits reconciliations of multiple unit accounts. + Monitors and reports on unit budget activity. + Prepares monthly and annual financial reports. + Coordinates annual fiscal year closing activities and drafts new fiscal year plans. + Coordinates routine fiscal activities. + Proposes solutions to routine financial problems. + Prepares deposits for payments submitted through Marketplace. + Coordinates and oversees financial transactions, ensuring all financial data is accurate and up to date. Accounts Payable and Invoice Processing + Enters invoices into the system for payments to vendors. + Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate accounts as needed. + Reconciles vendor invoices with the appropriate purchase order requests, service agreements, or master orders. + Ensures receiving of product is completed in electronic inventory systems. + Processes reimbursements to clients and faculty/staff as appropriate. + Reviews monthly/quarterly invoices from outside vendors for accuracy. + Assists in processing credit card reports, including appropriate allocations and itemizations. Staff Training and Supervision + Trains staff on new and existing business procedures. + Assists in the hiring and training of business staff and/or student workers. + Participates in the cross-training of classified staff and training of student employees. + Provides indirect supervision to staff regarding compliance with document processing policies and procedures. + Trains student leaders and advisors on policies and procedures related to financial transactions. Vendor and Payment Processing Support + Coordinates vendor files, ensuring they are up to date by obtaining required forms. + Ensures appropriate updates are made in accounts, following cash handling procedures. + Supports vendor payment and setup processes, ensuring proper documentation is provided. Customer Service and Inquiries + Responds to complex inquiries from vendors and business units or departments. + Explains, negotiates, and modifies financial charges to facility users. + Assists hospital personnel with travel report guidance and answers payment-related questions. + Serves as a primary reference for guidance on financial matters related to student organizations. Administrative Support and Special Projects + Assists with year-end close out. + Assists other business services staff as needed. + Participates in special projects. Other Requirements and Factors + This position is security sensitive. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.