Are you ready to make a significant impact in a high-energy setting? As a Business Assistant, you'll play a crucial role in supporting senior stakeholders, ensuring smooth operations, and driving business success. This is your chance to showcase your advanced skills and flexibility in a demanding yet rewarding role. Join us and be part of a team that values confidentiality, diligence, and a strong client focus.

As a Business Assistant in our team, you will support senior leaders in a fast-paced environment. You will leverage your expertise to manage complex schedules, coordinate with internal and external clients, and ensure seamless operations. We value your ability to adapt, maintain confidentiality, and deliver high-quality results. Together, we'll achieve business excellence and foster a collaborative work environment.

Job Responsibilities

Manage complex diaries, including meetings, calls, and event coordination. Coordinate travel and entertainment bookings, ensuring compliance with policies. Handle client interactions and department scheduling efficiently. Collaborate with support groups and key stakeholders across the organization. Utilize internal systems for data entry, reporting, and information collation. Oversee distribution lists, technology usage, and administrative tasks. Integrate into the business, understanding priorities and expectations. Partner with assistants across teams for coverage as needed. Contribute to projects, presentations, and training initiatives.

Required Qualifications, Capabilities, and Skills

Proficiency in Google Suite, Slack, and Confluence. Strong client handling and relationship-building skills. Expertise in diary management and prioritization. Executive-level communication skills, both written and verbal. Experience in travel arrangements and itinerary planning. Proactive and ownership-driven approach to tasks. High technical capabilities and system navigation skills. Awareness of expense systems and cost control. Professional demeanor and ability to work under pressure. Positive attitude and effective time management skills. Flexibility and adaptability to change.

Preferred Qualifications, Capabilities, and Skills

Understanding of investment banking culture. Strong team player with a solution-oriented mindset. Potential to act as a role model to peers.