Job Posting Title:

Building and Shipping Manager

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Hiring Department:

Dolph Briscoe Center for American History

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jan 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Work hours required are M-F 8:15am – 5:15pm and is 100% on site. Occasional evenings/weekends for special events.

Purpose

Under the supervision of the Director of Finance and Administration, the building manager will act as point of contact for building maintenance related issues, computer/non-computer equipment, departmental vehicle maintenance, and small-scale construction projects. Manage the Briscoe Center’s front desk and student staff. Oversee daily shipping and receiving operations, ensuring that shipments are timely, accurate, and secure.

Responsibilities

Building Maintenance:

Oversee building maintenance, repair, safety, and cleanliness of all Briscoe Center Austin facilities.Point of contact for campus facilities and maintenance groups. Schedule regular building maintenance and janitorial services via UT service ticking system (Works) and report when work is completed. Act as escort to service providers while in the center’s secure locations.Plan and facilitate non-computer equipment and furniture moves and disposal to surplus.Oversee small-scale construction projects. Obtain cost estimates, assist with design plans, and coordinate with 3rd party vendors as needed.Liaise with PMCS, EHS, Facilities, LAITS, and other appropriate university and non-university organizations for repair and maintenance of facility and equipment.Arrange and assist with surplus pickup, cardboard container pickup, and disposal of other large objects from collection material when needed.Manage key inventory, issue key requests, and maintain alarm keypad codes in accordance with UTPD requirements for ANB, SRH, and UTA.Maintain BACS, AED’s, fire extinguishers and other safety and security equipment.Handle emergency situations (medical, fire, evacuations, etc.) with established procedures. Maintain emergency preparedness guide and evacuation plans. Respond to emergent issues when they arise – very occasionally may be in the evening, on weekends, or during holidays.Maintain departmental vehicle including mileage tracking, submit for routine maintenance, relocation on game day, and ensure adequate amount of gasoline for daily usage.Assist Briscoe Center’s Event Coordinator with event set-up/tear-down/clean up as needed.Attend UT’s building manager meetings.

Information Technology:

Maintain and inventory computer and non-computer assets including end-of-life surplus items. Track departmental equipment and perform annual inventory certification.Issue and supervise in-house laptop loans.Maintain A/V equipment and assist with staff and guest presentations.Departmental contact for technical services for new employees, including issuance of computer hardware, server access, video surveillance access and VOIP reset. Interface with LAITS regarding service agreements and procedures. Department admin for software licenses and subscriptions.Department contact for the center’s resource email accounts (DBCAH calendar, Winedale, Events, etc. accounts).

Front Desk:

Hire, supervise, and oversee all aspects of front desk student staff including but not limited to scheduling, backup coverage, daily opening/closing of Briscoe Center exhibit spaces/front desk.

Shipping:

Develop and manage shipping strategy for publications and archival collection material. Work with carriers to ensure compliance with all relevant regulations, negotiate rates, and resolve issues.Coordinate transport of archival collections by common carrier and specialized Fine Arts shippers.Coordinate book deliveries and shipments to/from publishers, donors, and VIPs and maintain shipping logs. Track orders, shipments, and material handling. Process documentation, including bills of lading, pick slips, and shipping notices.Maintain book stock inventory.

Required QualificationsAssociates degree in general studies with at least two years of experience in facilities and/or building maintenance.2-3 years of supervisory or lead experience.Proficient in inventory management software and systems.Ability to use basic hand tools and moving equipment, including tape guns, tape measures, dollies, pallet jacks.Basic computer skills required: email, word processing, spreadsheets, scanning.Must have a valid driver’s license and reliable transportation.Must be able to respond to work emergencies after hours.Ability to travel to satellite locations occasionally.Ability to crouch, bend, grip, climb a ladder, and lift 50-100 lbs. frequently.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsBachelor’s degree in business-related or logistics field, or relevant experience in a warehouse or logistics role. Experience supervising student workers.Working knowledge of shipping and receiving laws and regulations.Experience with *DEFINE, UT Works, and eShip Global platforms.2-3 years’ experience managing a large building, lab, or museum.Demonstrated knowledge of best practices for the safe packing, handling, and movement of fine art collections.Packing and distribution experience.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$55,000

Working ConditionsMay work around standard office conditions.Repetitive use of a keyboard at a workstation.Use of manual dexterity.Climbing of ladders.Lifting and moving up to 50-100 lbs. frequently.Will be exposed to book dust and book mold.Occasional evenings and weekends may be required.

Work Shift

Work hours required are M-F 8:15am – 5:15pm and is 100% on site.

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.