Job Title

Brokerage Coordinator

Job Description Summary

Responsible for providing local support for a Brokerage Team within a specified market. This role will help to ensure that administrative and brokerage support functions are provided efficiently and effectively. They will work closely with the Operations Manager and fee-earners within the market to provide support and implement strategic initiatives. Most of the duties are administrative, with a focus on marketing/business development support.

Job Description

Essential functions and responsibilities

Creatively solve problems to ensure the Broker Team operates in an efficient and effective mannerProvide administrative support duties for fee-earners and occasional office supportSupport mail room operations and staff when needed (i.e., mail sorting, postage machine, fax and copy machines)Ensure corporate standards and internal company processes and systems are leveraged Pipeline Management, Revenue Reporting, and ForecastingHelp promote the culture of compliance within the office for fee-earners to routinely update the CRM systemCommunicate and enforce guidelines on updating the CRM system within the officeWork with Operations Manager to follow up with fee-earners to update pipeline information Track Listings and Deal-Related ExpensesEnter and update opportunity information in the CRM system according to prescribed guidelinesCheck for any conflicts/duplicates in opportunity ownership and escalate to fee-earnerMaintain tracking of expenses related to deals, using Commissions
 

Accounting and CRM Systems

Assist in updating CRM Upon closing of dealsCollect necessary documentation and deliver to Commissions AccountingEnter deal management calculations into CRM upon closing of deals
 

Support Sales and Marketing

Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, e-blasts, and invitations using standard marketing-approved templates.Assist in the design and format of client deliverables, pitch presentations, and offering memorandumsInteract professionally with clients and vendors to complete marketing-related tasks (scheduling photography and flown aerials, professional print materials, requesting approvals, etc.)Assist in the production and distribution of reports, proposals, and other materialsResponsible for client/contact mailing campaignsCreation and execution of tour books and other deliverablesUpdate and maintain client database Enter Expense ReportsCollect expense reimbursement documents, such as receipts, and other information from fee-earners, and submit them for processing.Attribute expenses to specific deals or other codes and track them against the deal budget.
 

Other Administrative Duties

Perform administrative duties such as booking travel, answering phones, managing conference spaces, receiving guests, maintaining conference spaces when needed, collecting and distributing mail, and running a copy room or copier.Assist with other aspects of meetings and managing calendars for fee-earnersMaintain confidential department records and office files following internal company proceduresCoordinate catering, venue selection, invitations, and other event planning activities as needed for the Brokerage Team.

Requirements

Experience with Microsoft Suite Required1-3 years of experience in an administrative roleAdobe Suite experience preferredMarketing experience is a plusAbility to work full time in office

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $26.56 - $31.25

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”