Position Information Position Information

Posting Title Aviation Planning Coordinator Job Requisition Number COA092594 Position Number 105117 Job Type Full-Time Division Name Av - Asset Management Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university, plus three (3) years of related work experience in a field related to maintenance, construction, project management, facilities coordination, or related field.

Experience may substitute for the education up to the maximum of four (4) years.
Physical Requirements:

Ability to bend, lift, walk, carry or use a force equal to lifting 20 pounds

Licenses or Certifications:
None Notes to Applicants

This position will participate in the Department’s Asset Management Services Division. Some of the activities performed, include:

• Collaborate with departmental trade groups to plan, schedule, and coordinate operations and maintenance activities related to building, facilities, grounds and custodial maintenance in order to optimize best use of labor, facility equipment and system assets, and materials.
• Research and gather information to create and update job plans for routine, preventive maintenance activities in partnership with key stakeholders, manufacturers, or other responsible parties.
• Setup, monitor, and track operations and maintenance activities using an Enterprise Asset Management database system.
• Develop and generate cost and activity reports.
• Facilitate meetings to review scheduled and planned work activities to generate a weekly work plan.
• Use a software system, such as Maximo, SAP, Infor, etc., to perform the commissioning and decommissioning of assets and related records; perform moves/adds/changes to system records; and configure data for import or export ensuring compliance with defined data standards.
• Perform informal and formal functional training sessions.
• Represent the division in airport capital improvement project meetings to support the on boarding of facility assets and infrastructure.
• The top candidate for this position is expected to have experience with the tracking, managing and/or analysis of data related to horizontal or vertical facility assets and infrastructure, including the ability to use and provide end-user support for database systems used to track and report the data.
• Must have strong analytical, problem-solving and organizational skills.

ASSESSMENTA skills assessment will be required for this position.

TRAVEL:If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

APPLICATION INFORMATION A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.
VETERAN Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
CRIMINAL HISTORY BACKGROUND CHECKThe top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
GOOD STANDING – DEPARTMENT/DIVISION EMPLOYEESEmployees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
LANGUAGEMust have the ability to read, write, and fluently speak in English.
SHIFT INCENTIVEShift work includes shift differential incentive for evening and night shifts and weekends.
OVERTIMEOvertime may be required with or without notice.

ON-CALL/CALL BACK RESPONSIBILITIESPosition may require on-call or call back responsibilities.
WORK HOURSShift may change according to departmental needs; work hours may include after hours, holidays, and weekend work.
DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS. Pay Range $27.41 – $33.30

Hours Core Hours:
Monday – Friday
8:00 a.m. – 5:00 p.m.

Hours may change depending on departmental needs.Work hours may include after-hours, holidays, and weekend work. Job Close Date 11/27/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport Preferred Qualifications Working knowledge of facility maintenance operations, concepts and strategies. Working knowledge of planning/scheduling and project management concepts for building, facilities, grounds and custodial maintenance operations. Experience with an Enterprise Asset Management system or Computerized Maintenance Management System. Experience facilitating meetings for small to large groups. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


1. Assists in the administration of goals and objectives for assigned divisions, airlines, airport tenants, and contractors.
2. Develops procedures associated with the EAM/CMMS (Enterprise asset management/ Computerized Maintenance Management Software).
3. Evaluates programs and tasks to ensure compliance with Federal, State, and local regulations.
4. Develops and conducts ongoing training for Aviation employees as it relates to the EAM/CMMS systems.
5. Works with Aviation divisions, other city departments, airlines, airport tenants, and contractors to schedule, plan, and implement maintenance and repairs to the airport facilities. Coordinates moves with terminal outlying buildings. Coordinates with warehouse personnel to ensure all parts are available for maintenance tasks.
6. Conducts periodic inspections to determine maintenance needs and plans for assets. Collaborates with division managers to coordinate maintenance activities, construction projects, preventative maintenance, and escorts with assigned work groups.
8. Calculates figures and compile data and information for reports, cost estimates, etc.
9. Gathers information, collaborate with appropriate management and staff to develop job plans, and introduce new assets to include in EAM/CMMS programs/systems.
10. Collaborate with OPSEC to coordinate security requirements / escorts related to maintenance and/or construction projects.


Responsibilities- Supervision and/or Leadership Exercised:
May provide leadership, work assignments, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of airport maintenance and operational requirements.
Knowledge of current principals and practices of planning and program implementation.
Knowledge of EAM/CMMS programs.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of monitoring contracts and/or vendors.
Skill in using computers and related software.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in planning and organizing.
Skill in data analysis and problem solving.
Ability to facilitate diverse groups, meetings, and discussions.
Ability to lead and train others.
Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions

Required fields are indicated with an asterisk (*).

* This position requires graduation with a Bachelor’s degree from an accredited college or university, plus three (3) years of related work experience in a field related to maintenance, construction, project management, facilities coordination, or related field. Experience may substitute for the education up to the maximum of four (4) years. Ability to bend, lift, walk, carry or use a force equal to lifting 20 pounds. Do you meet these qualifications? Yes No * Describe your working knowledge of maintenance operations, concepts and strategies.

(Open Ended Question)

* Please describe in detail your working knowledge of planning/scheduling and project management concepts for building, facilities, grounds and custodial maintenance operations.

(Open Ended Question)

* Please describe in detail your experience with an Enterprise Asset Management system or Computerized Maintenance Management System.

(Open Ended Question)

* Please describe in detail your experience facilitating meetings for small to large groups.

(Open Ended Question)

* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name.

(Open Ended Question)

Optional & Required Documents Required Documents Optional Documents