Job Description

Location(s):

7575 Gateway Blvd., Suite 300, Newark, California, 94560, US

Line Of Business: Human Resources(HR)

Job Category:

Corporate Services

Experience Level: Experienced Hire

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies

Minimum of 5 years of experience in operations, data analysis, or human resources, with a focus on record management preferred.Preferred experience in HR Operations.Strong analytical and problem-solving skills, with a keen attention to detail.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with data management and document management software.Excellent organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.Strong verbal and written communication skills, with the ability to collaborate effectively with team members and stakeholders.A proactive approach to identifying areas for improvement and implementing effective solutions.

Education

Bachelor’s degree in business administration, Human Resources, Information Technology, or a related field.

Responsibilities:

Assist the People Team in reviewing personnel files to determine what information should be retained and what should be discarded, following guidelines provided by Moody's.Sort through personnel files and securely shred documents that do not need to be retained.For personnel files that must be retained, digitize hard copy documents and store the electronic versions in the respective employee's electronic personnel folder.Direct inquiries to the appropriate personnel during the review of these files when necessary.Use Microsoft Office Suite (Word, Excel, PowerPoint) to prepare reports, memos, and other documentation as required.Communicate with key stakeholders regarding the status, progress, and updates related to the review and digitization of personnel files.Coordinate the maintenance of personnel files and other document/legal requirements as necessary.Perform other administrative tasks, including updating and categorizing electronic documents to ensure they are appropriately labeled and organized.Conduct regular audits of digitized records to identify discrepancies and implement corrective actions as necessary.Lead initiatives to streamline employee record management processes, identifying areas for improvement and implementing best practices.Provide training and support to team members on new systems and processes related to the digitization of employee records.Analyze data trends and provide actionable insights to enhance employee record management and overall operational efficiency.Participate in special projects as assigned, contributing to the overall effectiveness of the operations team.

For US-based roles only: the anticipated hiring hourly range for this position is [[$30 - [[$35, depending on factors such as experience, education, level, skills, and location.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Moody’s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement. Click here to view our Notice to New York City Applicants.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.