Strategic Sourcing 

Select bidding process (ICB, limited tender, open tender, conventional, any specific strategy etc.),  prepare vendor selection approach and vendor evaluation criteria depending on the nature of the category
Oversee preparation of the request for information (RFI) document for bidder evaluation using the RFI templateIdentify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
  Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
  Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
  Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors
Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates
  Evaluate technical and commercial proposals from bidders: 
   Technical bid evaluation: Arrange clarification meetings with bidders
   Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations
  Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery

Contract Preparation and Order Placement
 

Oversee the preparation of contract document as per stated protocols & standard templates
Ensure the set-up of approved contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

Oversee the preparation, review and issue of rate contracts based on approved NFA
Ensure that the master outline agreement (OA) gets prepared in the ERP system based on rate contract
Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement under valid rate contract
  Associated Procurement Activities    Post Order Management
  Oversee the preparation of Billing Breakup and get it uploaded in SAP, if applicable
  Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during expediting the delivery
  Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required
  Ensure closure of contracts and take necessary actions
  Drive management of inbound logistics services for other Ex-Works Domestic Supplies
Contribute to making contingency plans for exigency business requirements

Quality Assurance 
 

Evaluate and report on quality of materials procured vis-à-vis defined standards; Take corrective action as deemed necessary

Supplier Management    

Supplier/ Vendor Performance Management
Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor Prepare vendor performance evaluation criteria and frequency for each vendor segment
  Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation
  Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level
  In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters
  In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement

Supplier/ Vendor Engagement 

Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business

Data Management & Data Analytics

Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Seek opportunities to improve efficiency and value Take action based on data analytics performed and identify interventions to be implemented for respective categories
 

Governance and Audit Management

Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team
Provide guidance in preparing responses to Category-specific audit que

BE / B Tech - Electrical / Mechanical

12+ Years of Experience in Data Centre Industry