Associate Fiscal/Administrative Officer Hybrid Recruitment # 250103-1309AR-001 Location Hartford, CT Date Opened 1/7/2025 12:00:00 AM Salary $90,309 - $116,146/year Job Type Open to Statewide Employees Close Date 1/14/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction The State of Connecticut (https://portal.ct.gov/) , Department of Children and Families ( DCF (https://portal.ct.gov/dcf) ) – is accepting applications for one (1) full-time Associate Fiscal Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1309AR&R1=&R3=) position within the Department’s Fiscal Analysis (Budget) Unit located primarily at Central Office, 505 Hudson Street, Hartford, CT. This position is open to current statewide employees. As an Associate Fiscal Administrative Officer, you will: + Prepare and analyze financial reports to ensure accurate and timely submission. + Manage budgeting and accounting functions, ensuring compliance with state and federal regulations. + Apply the CORE-CT dedication control module to monitor and manage financial dedications. + Generate and interpret CORE-CT Payroll reports to support payroll functions. + Identify and resolve fiscal administrative issues, implementing proven solutions to improve efficiency. + Use Microsoft Excel to analyze and manage data, including crafting advanced formulas and pivot tables. + Communicate effectively with collaborators, customers, partners, and team members, including the Office of Policy and Management (OPM), Office of Fiscal Analysis (OFA), and the Auditor of Public Accounts. Position Highlights + Full-time position + 40 hours per week + 1st shift + Flexible hours + Monday to Friday schedule + Opportunities for professional growth and development Why Join Us? (https://www.youtube.com/watch?v=y6n9M1Qd5fo) We are an ambitious team dedicated to making a difference, engaging in meaningful work that positively impacts children and families. Together, we collaborate with a diverse group of professionals and community partners, encouraging connections that drive success. We benefit from professional growth opportunities and a nurturing work environment that supports our development. As a forward-thinking organization, we value innovation and excellence, striving to make a lasting impact in everything we do. + Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page! + Join a Forbes-recognized company! Connecticut is featured on America's Best Employers by State and Best Employers for New Grads in 2024. With our growing job market and dedication to encouraging a growing workforce, Connecticut is an excellent choice for professionals and fresh graduates looking to start their careers. Selection Plan + In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) . + The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. + The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. + Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. + In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. + This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. + Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov . + This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov . + For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) . PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight. EXAMPLES OF DUTIES + Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership; + Plans office workflow and determines priorities; + Schedules, assigns, oversees and reviews work; + Establishes and maintains office procedures; + Provides staff training and assistance; + Conducts or assists in conducting performance evaluations; + Acts as liaison with other operating units, agencies and other officials regarding policies and procedures; + Prepares and analyzes complex financial statements and reports and budget requests; + Projects expenditures and assists in financial planning; + Maintains fiscal controls by authorizing non-routine expenditures; + Manages various phases of budget process; + Makes recommendations on policies and standards; + Oversees maintenance of accounting records; + Utilizes EDP systems for financial records, reports, and analyses; + May oversee implementation and analysis of financial and administrative EDP applications; + May oversee grant and contract administration; + May oversee payroll; + May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; + May oversee leasing functions including negotiating contracts and space requirements; + May supervise support services such as stores, inventory, security, mailroom, food service or maintenance; + May supervise payroll, purchasing and/or other fiscal and administrative functions; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; + Knowledge of + grants and contracts preparation and administration; + purchasing principles and procedures; + payroll practices and procedures; + Considerable + interpersonal skills; + oral and written communication skills; + Considerable ability in preparation and analysis of financial and statistical reports; + Ability to + understand and apply relevant state and federal laws, statutes and regulations; + utilize EDP systems for financial management; + Supervisory ability. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. + For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis. PREFERRED QUALIFICATIONS + Experience working with budgeting or accounting functions and preparing financial reports. + Experience working in CORE-CT commitment control module. + Experience with CORE-CT Payroll reporting. + Experience working to solve and resolve fiscal administrative issues. + Experience using Microsoft Excel spreadsheets for analyzing and managing data, formatting, including creating formulas and pivot tables. + Experience communicating with internal and external stakeholders (including OPM, OFA, and Auditor of Public Accounts). Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online