*Grade\: T26  Learn more about the “T” salary structure here\: https\://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary\: Reporting to the Associate Dean of Research and Doctoral Programs, the Associate Director, Research Administration supports the research performed by the schools’ faculty and doctoral students, including management of externally and internally sponsored projects, providing pre- and post-award support to Principal Investigators, and ensuring compliance and data integrity with university and sponsor regulations. The incumbent will support research in the Fox School of Business and the School of Sport, Tourism and Hospitality Management. The Associate Director is responsible for pre-award and post-award administrative functions for the Schools’ academic areas and research centers. The primary role of this position is the development and submission of accurate, timely, and compliant grant applications (including new and continuing proposals) to various funding agencies, including Federal, State, and Local Government, Industry, and Foundations along with grant setup, sub-award and consultant processing, project budget and expense analysis, management, and reconciliation, payroll distribution and certification of effort reporting, and project reporting and closeouts. The Associate Director oversees the work done by the Assistant Director of Research Administration and will train that individual and back them up when necessary.  The ideal candidate will have strong accounting acumen and analytical skills, and excellent data management capabilities. We are seeking a team member who embodies the core values of service excellence, integrity, and the development of collaborative partnerships, in support of the innovative research being performed at the two Schools.    Pre Award\:  *Identify funding opportunities, data acquisition, and project collaborations in support of the research faculty of the Fox School of Business and School of Sport, Tourism and Hospitality Management, communicating call for proposals (CFP’s) to relevant faculty and research-oriented centers, including the Data Science Institute, the Center for Applied Research in Decision Making, Small Business Development Center, Translational Research Center, and the Sport Information Research Center, among others. *Supervise the Assistant Director of Research Administration and student workers, including onboarding, necessary training, and yearly performance reviews.  *Proactively communicate application processes and deadlines to PIs and serve as a resource related to sponsor requirements. *Lead budget development, creating models that fit within parameters of project budget and expectations. *Review budgets for consistency with sponsor, monitor compliance with agency, School and University regulations regarding submission; verify all financial data to include application of the appropriate rates for the project. *Review and recommend budget justification language to provide clarification for budgets.  *Advise new faculty and doctoral students on program-specific requirements from funding agencies for grant proposals and applications, providing direction in compliance with federal, state, and local regulations. *Support faculty regarding contracts, sub-awards, consultant documentation, progress reports, NCEs. and sponsor- related actions. *Manage all contractual, and MOU requests until fully executed. *Manage the IRB process for projects involving human subjects protocols and conflict of interest disclosures, assisting the faculty in maintaining compliance with federal regulations. *Prepare internal research proposal pre-award forms and documents through the university’s Electronic Research Administration (eRA) system and route for approval. *Serve as a liaison between Schools and PreAward Management. *Maintain internal database to document and track grant proposal activity. *Develop relationships with the school’s research faculty to assist in grant proposal development and facilitate processing within sponsor deadlines. *Coordinate with in-house grant writing specialist to improve grant proposal clarity and review proposals for formatting, content, spelling, grammar, and compliance with sponsor requirements. *Maintain a repository of information that will ensure a more efficient grant submission process including biosketches, other support, and collaborators list, among others for faculty. *    Assisting the PIs in submitting or uploading stock documents, the budget, and any other non-scientific documents to the various granting agencies   Grant Setup *Partner with the Office of Research to identify newly awarded grants and ensure awards and budgets are communicated to Post Award Management (Research Accounting Services) in an accurate and timely manner. *Establish processes and procedures to ensure each grant project is set up concerning hiring, purchasing/procurement, payroll distribution, etc. *Communicate with the Chair, IT, and departmental staff regarding non-financial issues including space, facilities, IT setup, release time, etc.   Grant Management *Manage externally funded projects, internally funded projects, and PI-related research accounts (14 and 16). *Manage all details related to the post-award grant operations, including budget, expense management and reconciliation, payroll changes, effort reporting, sub-awards, etc.  *Responsible for working effectively with Faculty PIs to manage the grant portfolio.  *Responsible for developing appropriate financial and process controls to ensure compliance with externally sponsored project policies and guidelines.  *Monitor sponsor invoicing and cost share record keeping. *Manage post-grant awards and work with the university’s Post Award Management department to ensure timely reporting and billing to sponsors and ensure timely close-out of accounts. *Review, and provide analysis on, grant budget spending monthly.  *Manage the Effort Reporting process for the Fox School, coordinating with the school’s designated pre-reviewer, and providing sign-off in post-review. Make recommendations regarding effort allocation and budgetary issues, track completion of certifications, and provide follow-up on incomplete or late effort reports. *Collaborate with department administrators on post-award budget administration, as needed. *Work with the Dean’s Office in administering faculty summer stipends. *Monitor, track, and facilitate the transfer of overhead recovery funds to the various internal stakeholders. *Manage fiscal year close procedures. *Train and review with the Assistant Director of Research the work done with each PI to provide monthly reporting and projections of expenditures in a format that matches the original submitted budget categories *Maintaining a PI-specific database of past, current, and pending grants, and related documents, to increase the efficiency of the submission and management processes *Review the PIs yearly and final reports before the PI submits them.   Grant Closeout *Effectively work with PIs and Office of Research Post Award Management to establish closeout guidelines and policies; target outcome is timely and accurate project closeout within Banner and billing to external sponsors/partners.  *Manage each project and update each investigator so unit can proactively manage project closeout activities and tactics.    Relationship Management *Provide top-tier service to PIs and work to build a culture of partnership and trust. *Develop and maintain effective professional relationships with Office of Research, Pre and Post Award Management teams, Purchasing and Accounts Payables, and other related University business partners. *Maintain effective professional relationships with external sponsors.   Financial Management *Reconcile Fox Research Department budget activity *Process using proficient knowledge of Temple University purchasing policies and various requests including\: *Purchasing pre-approval requests *Purchase order requests *Contract approvals *Independent contractor approvals *Payment requisitions *Prepare and submit journal entry transfers (JETs) *Obtain needed approvals and track major department purchases such as database subscriptions.   Pilot Awards *Track Young Scholar and Seed funding each quarter and process reimbursement and purchasing requests.    Other *Understand and apply knowledge of University and College policies and procedures, and effectively communicate them to faculty, staff, and students. *Train new staff personnel with regard to University, College, and departmental policies and procedures, sponsor policies and procedures and applicable systems. *Prepare reports on the school’s research portfolio, especially on grant activity. * Performs other duties as assigned.  

When you come to Temple, you don’t only come to an impressive campus with an abundance of resources and amenities.  You come to Philadelphia, where Temple’s Main Campus is woven into the city’s fabric.  Temple is committed to this community and provides several financial programs for full-time faculty and staff who purchase and reside in homes surrounding Main Campus and the Health Sciences Center.

To learn more about the benefits of working at Temple University please go here\: http\://careers.temple.edu/careers-temple

Required Education & Experience\: Bachelor’s degree in a related business discipline and at least four years of grant writing, grant administration, academic research, accounting, or related experience, in a complex business, university, government, or non-profit setting.  An equivalent combination of education and experience may be considered.     Required Skills & Abilities\: • Demonstrated knowledge and understanding of pre- and post-award procedures and requirements. • Ability to read and understand the importance of research-related compliance regulations. • Demonstrated knowledge of project budgeting and fiscal management and strong accounting acumen  • Strong analytical skills, and excellent data management capabilities. • Demonstrated proficiency with Microsoft Office applications and Electronic Research Administration systems.  • Strong customer service orientation and interpersonal skills and the ability to interact effectively with a diverse group of faculty, administrators, doctoral students and staff. • Excellent written and oral communication skills are necessary.  • Strong business communication skills with the ability to structure, tone, and write using correct spelling and grammar; strong skills in proofreading material for accuracy.   • Strong organizational and time management skills and ability to prioritize a high volume of work well and focus on completion of tasks.  • Ability to interpret and apply University, College and sponsor policies and procedures .  Preferred • MBA or advanced degree  • Experience in higher education, and familiarity with both nonprofit/academic and for-profit settings. • Familiarity with research funding sources such as Pivot, Dimensions for Universities, Foundation Directory Online, and Grants.gov.   This position requires a background check.   This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.   Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.   Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. To obtain additional information about Temple University please visit our website at www.temple.edu.  Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here.  You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.*Grade\: T26  Learn more about the “T” salary structure here\: https\://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary\: Reporting to the Associate Dean of Research and Doctoral Programs, the Associate Director, Research Administration supports the research performed by the schools’ faculty and doctoral students, including management of externally and internally sponsored projects, providing pre- and post-award support to Principal Investigators, and ensuring compliance and data integrity with university and sponsor regulations. The incumbent will support research in the Fox School of Business and the School of Sport, Tourism and Hospitality Management. The Associate Director is responsible for pre-award and post-award administrative functions for the Schools’ academic areas and research centers. The primary role of this position is the development and submission of accurate, timely, and compliant grant applications (including new and continuing proposals) to various funding agencies, including Federal, State, and Local Government, Industry, and Foundations along with grant setup, sub-award and consultant processing, project budget and expense analysis, management, and reconciliation, payroll distribution and certification of effort reporting, and project reporting and closeouts. The Associate Director oversees the work done by the Assistant Director of Research Administration and will train that individual and back them up when necessary.  The ideal candidate will have strong accounting acumen and analytical skills, and excellent data management capabilities. We are seeking a team member who embodies the core values of service excellence, integrity, and the development of collaborative partnerships, in support of the innovative research being performed at the two Schools.    Pre Award\:  *Identify funding opportunities, data acquisition, and project collaborations in support of the research faculty of the Fox School of Business and School of Sport, Tourism and Hospitality Management, communicating call for proposals (CFP’s) to relevant faculty and research-oriented centers, including the Data Science Institute, the Center for Applied Research in Decision Making, Small Business Development Center, Translational Research Center, and the Sport Information Research Center, among others. *Supervise the Assistant Director of Research Administration and student workers, including onboarding, necessary training, and yearly performance reviews.  *Proactively communicate application processes and deadlines to PIs and serve as a resource related to sponsor requirements. *Lead budget development, creating models that fit within parameters of project budget and expectations. *Review budgets for consistency with sponsor, monitor compliance with agency, School and University regulations regarding submission; verify all financial data to include application of the appropriate rates for the project. *Review and recommend budget justification language to provide clarification for budgets.  *Advise new faculty and doctoral students on program-specific requirements from funding agencies for grant proposals and applications, providing direction in compliance with federal, state, and local regulations. *Support faculty regarding contracts, sub-awards, consultant documentation, progress reports, NCEs. and sponsor- related actions. *Manage all contractual, and MOU requests until fully executed. *Manage the IRB process for projects involving human subjects protocols and conflict of interest disclosures, assisting the faculty in maintaining compliance with federal regulations. *Prepare internal research proposal pre-award forms and documents through the university’s Electronic Research Administration (eRA) system and route for approval. *Serve as a liaison between Schools and PreAward Management. *Maintain internal database to document and track grant proposal activity. *Develop relationships with the school’s research faculty to assist in grant proposal development and facilitate processing within sponsor deadlines. *Coordinate with in-house grant writing specialist to improve grant proposal clarity and review proposals for formatting, content, spelling, grammar, and compliance with sponsor requirements. *Maintain a repository of information that will ensure a more efficient grant submission process including biosketches, other support, and collaborators list, among others for faculty. *    Assisting the PIs in submitting or uploading stock documents, the budget, and any other non-scientific documents to the various granting agencies   Grant Setup *Partner with the Office of Research to identify newly awarded grants and ensure awards and budgets are communicated to Post Award Management (Research Accounting Services) in an accurate and timely manner. *Establish processes and procedures to ensure each grant project is set up concerning hiring, purchasing/procurement, payroll distribution, etc. *Communicate with the Chair, IT, and departmental staff regarding non-financial issues including space, facilities, IT setup, release time, etc.   Grant Management *Manage externally funded projects, internally funded projects, and PI-related research accounts (14 and 16). *Manage all details related to the post-award grant operations, including budget, expense management and reconciliation, payroll changes, effort reporting, sub-awards, etc.  *Responsible for working effectively with Faculty PIs to manage the grant portfolio.  *Responsible for developing appropriate financial and process controls to ensure compliance with externally sponsored project policies and guidelines.  *Monitor sponsor invoicing and cost share record keeping. *Manage post-grant awards and work with the university’s Post Award Management department to ensure timely reporting and billing to sponsors and ensure timely close-out of accounts. *Review, and provide analysis on, grant budget spending monthly.  *Manage the Effort Reporting process for the Fox School, coordinating with the school’s designated pre-reviewer, and providing sign-off in post-review. Make recommendations regarding effort allocation and budgetary issues, track completion of certifications, and provide follow-up on incomplete or late effort reports. *Collaborate with department administrators on post-award budget administration, as needed. *Work with the Dean’s Office in administering faculty summer stipends. *Monitor, track, and facilitate the transfer of overhead recovery funds to the various internal stakeholders. *Manage fiscal year close procedures. *Train and review with the Assistant Director of Research the work done with each PI to provide monthly reporting and projections of expenditures in a format that matches the original submitted budget categories *Maintaining a PI-specific database of past, current, and pending grants, and related documents, to increase the efficiency of the submission and management processes *Review the PIs yearly and final reports before the PI submits them.   Grant Closeout *Effectively work with PIs and Office of Research Post Award Management to establish closeout guidelines and policies; target outcome is timely and accurate project closeout within Banner and billing to external sponsors/partners.  *Manage each project and update each investigator so unit can proactively manage project closeout activities and tactics.    Relationship Management *Provide top-tier service to PIs and work to build a culture of partnership and trust. *Develop and maintain effective professional relationships with Office of Research, Pre and Post Award Management teams, Purchasing and Accounts Payables, and other related University business partners. *Maintain effective professional relationships with external sponsors.   Financial Management *Reconcile Fox Research Department budget activity *Process using proficient knowledge of Temple University purchasing policies and various requests including\: *Purchasing pre-approval requests *Purchase order requests *Contract approvals *Independent contractor approvals *Payment requisitions *Prepare and submit journal entry transfers (JETs) *Obtain needed approvals and track major department purchases such as database subscriptions.   Pilot Awards *Track Young Scholar and Seed funding each quarter and process reimbursement and purchasing requests.    Other *Understand and apply knowledge of University and College policies and procedures, and effectively communicate them to faculty, staff, and students. *Train new staff personnel with regard to University, College, and departmental policies and procedures, sponsor policies and procedures and applicable systems. *Prepare reports on the school’s research portfolio, especially on grant activity. * Performs other duties as assigned.  

When you come to Temple, you don’t only come to an impressive campus with an abundance of resources and amenities.  You come to Philadelphia, where Temple’s Main Campus is woven into the city’s fabric.  Temple is committed to this community and provides several financial programs for full-time faculty and staff who purchase and reside in homes surrounding Main Campus and the Health Sciences Center.

To learn more about the benefits of working at Temple University please go here\: http\://careers.temple.edu/careers-temple

Required Education & Experience\: Bachelor’s degree in a related business discipline and at least four years of grant writing, grant administration, academic research, accounting, or related experience, in a complex business, university, government, or non-profit setting.  An equivalent combination of education and experience may be considered.     Required Skills & Abilities\: • Demonstrated knowledge and understanding of pre- and post-award procedures and requirements. • Ability to read and understand the importance of research-related compliance regulations. • Demonstrated knowledge of project budgeting and fiscal management and strong accounting acumen  • Strong analytical skills, and excellent data management capabilities. • Demonstrated proficiency with Microsoft Office applications and Electronic Research Administration systems.  • Strong customer service orientation and interpersonal skills and the ability to interact effectively with a diverse group of faculty, administrators, doctoral students and staff. • Excellent written and oral communication skills are necessary.  • Strong business communication skills with the ability to structure, tone, and write using correct spelling and grammar; strong skills in proofreading material for accuracy.   • Strong organizational and time management skills and ability to prioritize a high volume of work well and focus on completion of tasks.  • Ability to interpret and apply University, College and sponsor policies and procedures .  Preferred • MBA or advanced degree  • Experience in higher education, and familiarity with both nonprofit/academic and for-profit settings. • Familiarity with research funding sources such as Pivot, Dimensions for Universities, Foundation Directory Online, and Grants.gov.   This position requires a background check.   This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.   Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.   Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. To obtain additional information about Temple University please visit our website at www.temple.edu.  Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here.  You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.