Job Summary:

Provides intermediate level administrative support to a department or Service Center.

Functional Expertise:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word  

  processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards

  information to internal departments for processing; performs photocopying as required.

• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices

  for budget reconciliation and planning; interfaces with vendors.

• Provides customer service, internally and externally; answers routine questions, provides information,

  resolves or research issues, provides follow-up.

• Performs other support duties specific to functional department.

• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

 

SECONDARY / MAY OR MAY NOT BE APPLICABLE:

• Reviews budgeted vs. actual expenses for variance; tracks expenses.

• Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts

  Payable department.

• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual

  equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

• Monitors open and pending work orders.

• Serves as central point for information requests and/or information distribution (e.g., announcements,

  reminders, bulletin boards) pertinent to department or service center.

 

Education, Certifications/Licenses Requirements:

Required:

• High school diploma or GED

Related Work Experience:

Required:

• 2-4 years support or administrative experience

or

Equivalent academic education and experience

 

Specific Skills & Knowledge:

Required:

• MS Office Suite – intermediate proficiency

• PeopleSoft Financial and Human Resources – basic proficiency

• Ability to communicate with all levels of a diverse organization

• Flexibility

• Attention to detail

 

Behavioral Attributes:

Executing for Results                                     Collaboration and Building Relationships

Learning and Thinking                                   Industry Knowledge/Business Acumen

Honoring Corporate Values & Standards     

 

Working Conditions/Physical Requirements:

 

• Keyboarding = 60-80% Constant

• On-call = none

• Travel = none

 

Disclaimer:  This information describes the general nature and level of work performed by employees in this job.  The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job.  Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.